The latest instructions and information from Flag Administrations and Port State Control Organisations on COVID-19 (Coronavirus) are detailed below.
Where there are no instructions shown for a particular Flag, please follow Class News 03/2020. This provides the general LR guidance on survey activity during the Coronavirus outbreak including survey extensions and postponements.
|Organisation||Latest documents from flag and port state organisations|
|CARIBBEAN MoU||Caribbean MoU have adopted guidance for dealing with the circumstances (such as extending periods of service onboard of seafarers, delaying periods for surveys, inspections and audits, etc.) in a pragmatic and harmonized approach. See Press Release March (18/3/2020).|
|INDIA OCEAN MoU||India Ocean MoU have adopted guidance for dealing with the circumstances (such as extending periods of service onboard of seafarers, delaying periods for surveys, inspections and audits, etc.) in a pragmatic and harmonized approach. See Press Release.|
|MEDITERRANEAN MoU||The Med MoU have issued PSC Circular on 6th April 2020 regarding their PSC Obligations|
|PARIS MoU||GUIDANCE REGARDING THE IMPACT OF COVID-19
The guidance sets out parameters for the adoption of a pragmatic approach to be taken in the Paris MoU region. The key to this approach is the recognition that measures are being taken by flag States recognising the challenges the maritime industry is facing.
Guidance for the port State control Authorities has been drafted regarding:
- Impact of delays for surveys, inspections and audits
- extensions of validity of the ship’s certificates
- extended periods of service on board
- delaying periods for personnel certification (STCW’95 and MLC,2006)
As a general principle, a pragmatic approach regarding the mentioned issues is suggested to be taken on a case-by-case basis for periods up to maximum three months. In such cases it is expected that there is active involvement of the flag State, and, if appropriate, the Recognised Organisation. This would include evidence that the ship has a plan that covers how the ship will be brought back in compliance with the requirements.
|TOKYO MoU||GUIDANCE REGARDING THE IMPACT OF COVID-19 - 12/03/2020
Tokyo MOU have agreed to adopt guidance for dealing with the circumstances (such as extending periods of service onboard of seafarers, delaying periods for surveys, inspections and audits, etc.) in a pragmatic and harmonized approach.
The guidance is prepared based on the general principle that requests/issues would be considered on a case-by-case basis by the relevant port State Authority. In accordance with the guidance, the port State Authority should request the operator concerned to confirm that flag State and/or RO, relevant seafarers organizations (if appropriate) have been involved in the process. For consideration of the request by the port State Authority, operators/companies concerned should provide a plan or process containing equivalent solutions to address the COVID-19 situation and letters of dispensation or exemption by the flag State or RO, under which the period of grace for delaying surveys, inspections or audits should be no more than three months, in accordance with the relevant regulations of conventions.
|VIÑA DEL MAR MoU||Viña del Mar MoU issued Guidance No 30/20 on 6/4/2020 on the impact of COVID-19 on IMO Conventions and MLC 206.|
|ALGERIA||Circ.01 DMMP 2020
This provides the following information for Recognised Organisations:
In cases where inspectors (surveyors), auditors, are not able to carry out surveys, audits or inspections due to restrictions imposed by COVID-19, the Algerian Maritime Administration (AMA) will review requests for extension or postponement of surveys, audits or inspections on a case by case basis taking into account - force Majeure – or other unexpected exceptional circumstances;
With regards to statutory surveys delegated to LR by the Algerian Maritime Administration, LR will submit the request fro extension or postponement to AMA on behalf of Owners/Agents with the evidence and the necessary documentation.
|ANTIGUA AND BARBUDA||The Administration has issued Circular No. 2020-001 with regard to extensions, postponements of Seafarers Certificates, surveys, audits, inspections etc.|
|ARGENTINA||National measures regarding the COVID-19 pandemic:
The relevant Argentine authority has authorised a special extension for national and international accreditations and certificates issued to National Merchant Navy personnel until 30 June 2020, inclusive, extending this measure to include accreditations that expired before 1 January 2020.
Note No. 21/20
With respect to Argentine-flagged ships, extensions of up to three months have been established for the performance of surveys, inspections and audits and for the validation and/or renewal of the respective safety certificates.
Further information can be found at https://www.argentina.gob.ar/prefecturanaval/emergencia-sanitaria/
|AUSTRALIA||The AMSA website have a page related to operating vessels in Australian water during the Corona Virus: https://www.amsa.gov.au/news-community/campaigns/advice-maritime-industry.
At this stage, if a survey cannot be completed due to the current restrictions and the certificate of survey will elapse as a consequence, people can apply for an Exemption 7—Marine Safety (Temporary operations) Exemption permit.
|BAHAMAS||TA003 – COVID-19 v4.0
Provides general advice on COVID-19 infection prevention, Seafarer Employment Agreements, statutory survey postponement/certificate extension, and preparations for COVID-19 in The Bahamas.
Bahamas - COVID19 - ISM_ISPS_MLC audits_inspections
Includes conditions for postponement of ISM, ISPS and MLC audits, and extension of certificates or issue of short term certificates. Instructions for LR are included that require LR to inform the flag each time the provisions contained therein are used.
|BAHRAIN||Instructions to ensure safety of Seafarers onboard Bahraini flagged Ships
Marine Notice No. (2) 2020: Special measures concerning the extension of certificates, inspections and audits for Bahraini flagged ships.
Marine Notice No. (1) 2020 Extension of certificates to Seafarers
Extension of the validity of seafarers certificates under the STCW Convention for 3 months from 26 March 2020
|BANGLADESH||DOS Circular (002)
Certificates, Surveys, Audits and Inspection of Bangladesh Flag vessels would be granted a 3-months (Up to end of June) extension. ROs are authorised to grant such. The flag administration shall be kept informed such extension.
Circular No. 01/2020
Provides information on extension of SEAs, seafarers certification and ship’s certification, and exemption for the Minimum Safe Manning Documents.
Circular 05/2020 (updated on 20 April 2020) Updated circular relating to certification of ship’s and seafarers for coronavirus (COVID-19) pandemic
|BARBADOS||The Administration has issued Bulletin 323 with regard to Seafarers employment Agreements, Quarantine and Self-isolation, Delays to Dry-docking and Internal ISM Audits|
|BELGIUM||Circular 2020/002 - Operational measures concerning certification related to Covid-19
Provide information on:
- the survey and certification of ships including extension of survey periods and certificates, postponement of bottom inspections or servicing of equipment.
- acceptance of electronic certificates while COVID-19 measures are in place.
- Extension of seafarers’ certificates.
- Safe Manning Document dispensations.
- Extension of validity of the Seafarers’ Employment Agreement.
- The circular is requested to be displayed conspicuously onboard Belgian ships.
|BELIZE||MMN-20-002 Operational measures concerning certification related to Covid-19
Provides information on:
- Extension of the period for mandatory surveys and audits to 31 May 2020.
- Dry docking extensions may be postponed until 31 May 2020 if not possible due to Covid-19.
- Electronic certificates are to be issued to ships under temporary measures.
MMN – 003-20: Temporary measures related to Implementation and Enforcement of IMO Instruments
All extensions granted in accordance with MMN-20-002 can be further extended until 31st July 2020 based on the previous compliance with all requirements
|BERMUDA||Bermuda Guidance Notice 2020-01
Permits extension of seafarer sea service beyond contract period, extension seafarer’s certification and seafarer’s medical certificates.
Permits extension of mandatory surveys and audit periods and extension of statutory certificates.
Bermuda Guidance Notice 2020-02
Permits a service extension for the periodic servicing of some LSA and FFE systems and equipment until 1 June 2020 without notification to the Administration.
Bermuda Guidance Notice 2020-03
Arrangements for continued certification where a surveyor cannot attend the ship. Please also see the below self declarations produced by flag.
Bermuda Guidance Notice 2020-04
Arrangements for Seafarer Documents when experiencing difficulties in receiving or applying for their national COC’s, Bermuda Endorsements, Bermuda Dischargebooks or conducting STCW training before the date required due to the ongoing COVID-19 pandemic.
Master Declaration PSSC
Company Self Declaration ISM DOC
Master’s Self Declaration SMC/ISSC/MLC
|BRAZIL||Brazil have issued a notice which permits a 120 days extension from the expiry date of annual, intermediate and renewals surveys of Statutory Certificates, expected to be carried out until 31 July 2020.
Extensions shall be requested from LR, who will keep the flag informed about the ships for which the surveys are postponed.
BC/04/2020 Procedures to be followed for the application for an exemption certificate, an extension of/or an equivalent arrangement to an international convention requirement.
|BULGARIA||The Administration has issued document reference: 581/19.03.2020 regarding Guidelines for adoption of extraordinary measures of the seafarers certificates of competency or certificates of proficiency issued by Bulgarian Maritime Administration resulting from the COVID-19 pandemic.|
|CANADA||Where it is not possible to arrange the statutory survey or inspection due to COVID-19, LR will contact Transport Canada for further instruction.
SSB 03-2020 - Extending the validity of Canadian Marine Personnel Certificates
Provides guidance from Transport Canada on a general extension of crew certificates.
SSB No. 09/2020 Mobility of asymptomatic workers in the marine sector during COVID-19
SSB No. 10/2020 Measures to Mitigate the Spread of COVID-19 on Passenger Vessels and Ferries
Transport Canada’s Marine Safety and Security branch has created a webpage which provides consolidated and up to date information about the various measures that Canada has taken. The webpage can be found at: https://www.tc.gc.ca/en/initiatives/covid-19-measuresupdates-guidance-tc.html.
Temporary Measures Regarding Marine Personnel Certificates, Discharge Books and Marine Counter Services.
|CAPE VERDE||Circular Letter No.06/CD.IMP/2020 Guidelines for adoption of extraordinary measures resulting from the COVID-19 pandemic, to owners, bareboat charterers, managers and representatives of ships flying the Cabo-verdian flag
For statutory certification queries, RO’s should contact IMP as follows:
reporting the concrete situation including:
a) description of the difficulties found when conducting/completing surveys/audits/verifications /repairs;
b) evidences related to constraints in conducting/completing surveys/audits/verifications /repairs;
c) evidences of previous planning (including dry-dock booking, in the case ofshipyards);
d) company/ship implemented plan to return to statutory certification’s normality;
e) RO/RSO action plan proposed to be developed.
Requests will be considered by IMP in light of the justification given, in order to grant an extent up to 3 months of the deadlines in question.
|CAYMAN ISLANDS||GUIDANCE NOTE 02/2020
The Flag Administration will give consideration to the extension of mandatory statutory surveys, inspections or audits.
Application for extension of surveys / inspections / audits or the validity of statutory certificates may be submitted to the Flag, accompanied by a recommendation from the ship’s recognised organisation (RO).
Guidance Note 03/2020: Extension of seafarers certificates
|CHILE||M.M. ORD. No 12600/175 Measure to protect crews and stevedores; extension for the inspection, certification and survey of ships|
|CHINA||Notice on extension of duration of related certificates of Chinese flagged ships and Chinese seafarers engaged in international voyages
The validity of ship survey certificates, SMC, DOC, ISSC, will be extended to 30th September 2020 in cases where it is impossible to proceed with the surveys, audits and inspections.
China have a issued “Guidance on the Prevention and Control of COVID-19 for Ports and Its Front Line Staff” which will also be relevant to anyone requiring access to ports.
|COLOMBIA||RESOLUCIÓN NÚMERO ( 0156-2020) "Por medio de la cual se establecen medidas especiales para el ejercicio y control de las actividades marítimas en el marco de la emergencia sanitaria declarada por el Gobierno Nacional por el Coronavirus COVID-19"|
|COMOROS||Comoros - Circular 24 (Ref. 20/01855/COM)
The flag shall allow the postponement and/or extension of all statutory certification and all survey services including ISM Code/ISPS Code audit and inspections related to MLC,2006.
|COOK ISLANDS||The administration has issued the following documentation due to COVID-19:
Circular 224/2020 - Extension of Seafarers’ Employment Agreement
Circular 227/2020 - Extension of mandatory surveys, audits, inspections and validity of statutory certificates
Circular 228/2020 - Format of documentation on board Cook Islands’ Vessels
Circular 229/2020 - relating to the certification of seafarers
|CROATIA||Croatia have informed IMO of adoption of emergency measures related to extension of seafarers documentation of up to 3 months due to COVID-19.|
|CYPRUS||Circular No. 8/2020 (31 March 2020)
Extension of surveys: Extension of the annual/ intermediate/ periodic or renewal surveys is possible for all ships’ statutory certificates, subject to authorisation. Extension is possible for up to 3 months from the last date of the window survey, provided that this request is supported by the Classification society of the vessel.
Remote Inspection / Audits: The Administration may also accept a remote inspection/audit in lieu of the onboard survey/audit.
For statutory certificates issued by an RO, and the issuance of a short-term certificate or extension as provided on the basis of this Circular, the SDM should be notified electronically as soon as practicable at email@example.com
Circular No: 12/2020 Procedure for facilitating crew changes within the framework of the gradual relaxation of the Restrictive Measures applicable during the COVID-19 Pandemic
The flag administration (MAC) decided that all ships’ certificates which expire before July 1st 2020 will remain valid for 3 months without approval from MAC or the RO.
The extension will also apply to certificates issued by service providers conducting services on behalf of the Administration or RO, including, but not limited to service providers re-certifying life-saving equipment, fire-fighting equipment or radio equipment. The subject ship certificates are not required to be replaced by new certificates on which the extended date of expiry is stated.
Remote Survey / Audits: The Administration may also accept a remote inspection/audit in lieu of the onboard survey/audit. The ship owner shall notify the RO's Netherlands branch focal point office, in case they make use of the remote provision. RO will inform MAC afterwards of ships making use of these provisions.
|CZECH REPUBLIC||Extraordinary measures related to crew documents issued by Maritime Administration of the Czech Republic in relation to the COVID-19 Pandemic
Extension of the validity of seafarer STCW documents by 3 months.
|DENMARK||COVID-19 - Instructions for ROs
Recognizing that need may arise for postponement and extension beyond limits specified in the Conventions, the Denmark administration will generally look positively upon such requests considering situations of force majeure. In any such case the RO/RSO must forward to the DMA a written application justified by a motivated proposal for period of extension. The application must include a plan describing how the ship will be brought back into regular survey or audit cycle once the force majeure situation is over.
DMA accepts a remote internal audit/inspection in lieu of a physical audit/inspection, if it meets the requirements of the ISM Code, ISPS Code and the Maritime Labour Convention 2006.
Additionally the DMA also accepts, that during the COVID-19 outbreak it will not be required to send a notification to the DMA as per “COVID-19 Instructions for RO acting on behalf of the Danish Maritime Authority of 20 March 2020”, when dealing with internal audits and internal inspections.
Shipping and COVID-19
Provides general guidance and information for shipping companies of the services that the DMA can offer and the prevention of COVID-19.
|DOMINICA||The Administration has issued CD-MSC 02-20 Rev 01 Guidance to Assist with Impact of Coronavirus Disease 2019 (COVID-19) on Ship Operations.|
|ECUADOR||Ecuador latest Flag State Instructions on COVID-19|
|EGYPT||EAMS Instruction translation
The flag Administration has no objection that the Classification Societies on her behalf to take the necessary procedure/action regarding extending the validity of legal certificates for a maximum period of three months, in the event that it is not possible to make or complete the examinations within range dates provided that, there are no technical observations or outstanding items issued by the Classification Authority or flag authorisation.
The following cases needs EAMS approval;
1. Extension of Underwater survey due date.
2. Carry out IWS in lieu of Underwater examination.
3. Cases of outstanding observations appear during inspections or during the ship's operation that affect the validity of a legal certificate.
|ESTONIA||Circular No 6 ver 01
Expiring certificates – in case the mandatory renewal surveys cannot be carried out, the mandatory surveys are extended for three months for surveys required to be carried out before 01.07.2020, but for no longer than three months after the end of the expiry date of the full-term certificate. The extension shall be in compliance with relevant RO internal procedures.
Endorsement of certificates – in case the mandatory periodical surveys cannot be carried out, the mandatory surveys are extended for three months for surveys required to be carried out before 01.07.2020, but for no longer than three months after the end of the annual survey window (+/- 3 months).
This provides information on the postponement of surveys and extension of certificates up to 3 months. Application should be made through LR who will co-ordinate with Traficom (flag).
Information bulletin for seafarers and shipping companies
Renewal of competency and medical certificates during the coronavirus pandemic
|FRANCE||The administration have released a memo, April 28 2020 describing measures they have taken with respect to vessel certificates, Seafarers certification, Port State Control and provision of information|
|GEORGIA||Georgia have issued Notice No 18/CIRC/STCW on Certain measures to be taken in the Georgian seafarers' certification and training system in connection of the spread of the novel coronavirus COVID-19|
|GERMANY||Germany measures 2020-03-25
Regarding expiring certificates: if the mandatory renewal surveys cannot be carried out due to COVID-19 countermeasures, the mandatory survey requirements are suspended. The German flag state administration currently issues electronic short-term certificates with a validity of three months for ships affected by this exceptional situation.
Regarding the endorsements of certificates: if the mandatory periodical surveys cannot be carried out due to COVID-19 countermeasures, the mandatory survey requirements are suspended until 30 June 2020, however no longer than until three months after the end of the annual survey window.
Due to COVID-19 countermeasures, the mandatory shore based service for all statutory surveys is suspended until 30 June 2020, however no later than three months after the end of the annual survey window.
LR will then endorse the relevant statutory certificates as usual. In addition, flag require a condition of class or similar is to be imposed on the vessel documenting the procedure and stipulating the due date of the shore based service.
15-04-20 Additional comments on German measures concerning COVID-19
All control and compliance measures in accordance with the ISPS Code Part A Section 4.4 and 19 on board German -flagged vessels and on board foreign0flagged vessels in German ports are suspended until 30 June 2020.
|GIBRALTAR||Temporary acceptance of alternative procedures ISM Code Internal Safety Audits|
|GREECE||CIRCULAR - Government Gazette No.75.
Please see attached Circular for further explanation
Where surveys, audits and inspections of Greek Flag vessels are not possible to be carried out, the General Directorate for Ships’ Control, Local Inspections Offices of Port Authorities and Authorized Recognized Organizations may grant extension for the execution of the pertinent surveys, audits and inspections and extend the validity of the related statutory Certificates for a period of no longer than three months.
ROs are not required to obtain prior Flag consent but shall notify their actions to the Ships’ Design and Construction Directorate (e-mail firstname.lastname@example.org, tel: +30 213 137 1951), Ships’ Inspection Directorate (email@example.com, tel: +30 213 137 1957), Verification of Safety and Security Management of Ships and Port Facilities Directorate (firstname.lastname@example.org, tel: +30 213 137 1904, as regards ISPS/ISM/MLC), Regulations and Control of Organizations Directorate (email@example.com, tel.+30 213 137 1878) and Director’s office of General Directorate for Ships’ Control (firstname.lastname@example.org, tel.+30 213 137 1959), as appropriate.
The administration has advised IMO of MEASURES TAKEN BY THE HELLENIC MARITIME ADMINISTRATION WITH RESPECT TO COVID-19 with respect to Reporting Requirements, Restrictions of Ship Operations, Seafarers Health, Inspection, Certification and Liability, Extensions of Seafarers Certificates and Sea Service.
|HONG KONG||Hong Kong Marine Department issued a notice on 3rd April regarding Seafarers’ Agreement and Certification, Surveys, Audits and Statutory Certificates, Port State Control in Hong Kong and Non-interrupted Services.|
|ICELAND||Maritime notice IMO-1-2020 (with later amendments)
Includes information on 3 month extensions to Ship Certificates, Inspections, Flag state surveys, Certificates of Competence
|INDIA||Please see Circular Letter No.4254/Add.2 which contains all the DGS orders:
DGS Order 02 of 2020
Provides information to shipping companies, ships, recruitment and placement services, maritime training institutes and seafarers and in regard to CoC examinations
DGS Order 03 of 2020
Supplementary instructions to MTI’s, seafarers and shipping industry
DGS Order 04 of 2020, Addendum 2 and Addendum 3 provides instructions to all major and minor ports for dealing with novel coronavirus
DGS Order No.12 of 2020 Addendum 1: Standard Operating Procedures / Protocols (SOP) for controlled crew change in view of COVID-19 outbreak
Technical Circular 076/2020 – Personal Protective Equipment
Advice on the use of masks.
DGS Order 13/2020 has been issued (superseding all versions of DGS Order 6/2020) regarding extensions of statutory certificates, surveys, audits and seafarer certification.
|INDONESIA||Circular Letter SE11 2020: Contingency Plan for seafarers and ship owners/operators due to COVID-19|
|IRELAND||Ireland - 06 of 2020 Novel Coronavirus (2019-nCoV) Rev (5)
Provides protective measures for any ship visiting Ireland.
Marine Notice No. 15 of 2020
The flag administration considers the COVID 19 outbreak to be a force majeure situation.
All ships’ certificates will remain valid for 3 months from the date of expiry of the certificate without approval from the DTTAS or the RO.
The extension will also apply to certificates issued by service providers conducting services on behalf of the Administration or RO, including, but not limited to service providers re-certifying life-saving equipment, fire-fighting equipment or radio equipment.
Marine Notice No.14 of 2020
This sets out temporary contingency measures for the validity of seafarer documents.
|ISLE OF MAN||Isle of Man - 002-20 - COVID-19
Provides information for seafarers if their certification is expiring, what to do if the ship falls below safe manning levels due to COVID-19, implications related to the MLC, and delays in surveys and audits which may require extension to certificates. LR should submit to the Ship Registry an application for the extension of surveys, inspections or audits and/or the validity of statutory certificates accompanied by a recommendation of the course of action to be followed.
Many of the Ship Registry’s staff will be working remotely and during this time the preferred method of contacting the Ship Registry is by email using the contact list below:
Seafarers Documents: email@example.com
You can find the full contact list here: https://www.iomshipregistry.com/about/contact-us/.
|ITALY||Please contact LR if you have any urgent cases requiring a survey.
Provides information on: remote surveys for all statutory certificates including ISM, ISPS and MLC; remote occasional surveys; conditions for postponement of surveys and extension of certificates; FS and PSC inspections.
Upon satisfactory completion of any remote surveys, regardless the due periodicity (i.e. annual/periodical /renewal), the statutory certificates will be re-issued with one year validity since the date of survey of anniversary date. Afterwards, at the earliest opportunity but not later than twelve months, an on-site survey shall be carried out to reinstate the normal certification regime.
Provides information on: Underwater examination in lieu of dry-docking survey because of unavailability of docking facilities; Survey items to be examined.
Upon satisfactory completion of the survey, a short term certificate shall be issued valid three months. Afterwards, the ship shall be dry-docked for survey.
PR STW 01 NFD – Ministerial Decree of 1 March 2016 – COVID-19
(CORONAVIRUS) EMERGENCY – Renewal of certificates of competency (Coc’s) for registered seafarers.
Certificates of competency held by seafarers who are already on board or are about to go on board are automatically extended to 31/12/2020
Extension of validity of certificates relating to international conventions (MARPOL 73/78, Ballast Water Management Convention, Anti-fouling Systems Convention)
Measures to Address Covid-19.- updated 15 May 2020.
|JAMAICA||Circular No. 20-03-03 - The validity of Jamaican Certificates - ICS Coronavirus (COVID-19)|
|JORDAN||Actions taken by Jordan Maritime Commission For prevention of COVID-19: includes the extension of validity for seafarers certificates.|
|KENYA||Marine Notice No.2 of 2020 - Implementation of the Merchant Shipping Act, 2009
In cases where surveyors, auditors and/or inspectors are not able to undertake scheduled surveys, audit, and inspections due to restrictions imposed by COVID-19 pandemic, the Authority will consider requests for extension/postponement under force majeure, on a case by case basis.
|KIRIBATI||Kiribati have issued Marine Circular 53 on "Extension of Statutory Certificates, Surveys, Audits & Inspections due to COVID-19"|
In cases where RO surveyors are not able to undertake scheduled surveys or audit due to restrictions imposed by COVID-19, the Administration will consider postponement under exceptional circumstances for vessels for which the time frame of endorsement or renewal of certificates is three (3) months extension may be granted without further approval from the Administration.
While all reasonable efforts should be taken to ensure that statutory certificates are kept valid, ROs are hereby authorised to grant extension on behalf of Administration.
|LATVIA||08-01/1245 – Notification – measures to the Maritime sector due to the impact of COVID-19
Surveys and the supervision of repair works on domestic ships will be carried out in a routine manner except in cases when COVID-19 poses risks to surveyors. Each such case will be assessed individually by the Maritime Safety Inspectorate and solutions will be agreed with the ship owner.
|LEBANON||Contingency measures taken in view of the COVID-19 outbreak pertaining to the extension of ships’ and seafarers’ certificates.|
|LIBERIA||Liberia - Marine Advisory_07-2020_Certificates and Surveys-COVID
Provides instructions for the extension of certificates and postponement of surveys and audits where it is not possible to attend the vessel. It also provides instructions related to SEAs and seafarer certification.
In response to the COVID-19 pandemic, the Liberian Administration has issued guidance on Seafarers certification and ship survey and certification to assist Liberian seafarers’, owners and operators of Liberian flagged vessels and those working on behalf of the Registry. This guidance is available on the Liberian Registry’s website at: Liberian Registry response to the COVID-19 pandemic.
|LIBYA||Libya have issued Circular 04/2020 on Interim policy on extension/postponement of surveys/audits and inspections due to COVID-19.|
|LITHUANIA||Measures taken by Lithuania concerning Covid-29
In case of endorsement of statutory certificates when annual, periodical, intermediate, bottom survey, audit, inspection cannot be held within the window, the certificate will remain valid for 3 months after the end of the applicable window without specific consent or approval from the Lithuanian Transport Safety Administration.
|LUXEMBOURG||Circular CAM 002/2020 on special measures - COVID-19
This provides for service beyond the period of validity of the Seafarer Employment agreement, extension of the validity of the seafarer documents beyond their expiry dates, and the extension of statutory certificates, surveys, audits and flag state inspections. Any extensions to statutory surveys, audits or certificates that LR issue should be made vis LR to the Administration.
|MALAYSIA||MSN 02/2020 Annex V
Marine Department Malaysia hereby authorized Recognized Organisations (RO) to issue the extension of the ship’s statutory certificates in relation to the survey as follows: -
(i) annual or periodical survey,
(ii) renewal survey not related to bottom inspection, and
(iii) intermediate and renewal audit for ISSC, MLC and SMC;
with the condition that the extension(s) shall not be more than three (3) months from the anniversary or expiry date of the certificate OR until 30 June 2020, whichever is earlier.
MSN 02/2020 Seafarer and Ship Operator Guidance v5
Annex I - Precautionary Actions v1
Annex II – MARDEP Instructions v1
Annex III – Extensive Guidelines v2
Extension of the validity of Ship Statutory Certificates due to the coronavirus disease (COVID-19) Pandemic Situation
|MALDIVES||Marine Circular: INT- 2020/001: Extension of expiry dates of CoC and trading certificates issued to Maldivian flag vessels.|
|MALTA||Malta MS Notice 158 - Extraordinary measures resulting from the COVID-19 Pandemic
Provides information on extension of sea service in SEAs, extension of seafarer certficates beyond their expiry dates, and extension of statutory certificates, surveys, audits and inspections. LR shall apply to the flag for permission to extend.
Procedures for the extension of periodical surveys pertaining to the Certificate of Compliance to Trade as a Commercial Yacht (CoC) by Remote Survey and for the extension of the periodical surveys pertaining to Statutory Certificates
Commercial Yacht Remote Survey Guidelines
Due to the present exceptional circumstances this Administration is implementing a procedure wherein the periodical surveys pertaining to the Certificate to Trade as a Commercial Yacht (CoC) and to the related Statutory Certificates (issued to Commercial Yachts) may be extended/postponed by carrying out remote surveys.
The remote survey procedure is being implemented in order for it to be used solely in exceptional cases when a surveyor cannot physically attend onboard a Malta flagged commercial yacht to carry out periodical surveys.
The scope of the remote survey is intended solely for postponing the CoC periodical survey and related Statutory Certificates' periodical surveys (annual, intermediate or renewal) due date by a period of up to 6 months.
The is procedure comes into effect on the 1st May 2020 even though, on a case by case basis and at the discretion of the Administration, the procedure may also be applied to periodical surveys which were due in the first months of 2020.
Provides instructions on handling ISM, ISPS, AND MLC, 2006 due to COVID-19.
This provides information on vessel calls in affected ports, vessel inspections and other boardings and extension of the Seafarer Employment, extension of seafarer certification.
The Flag has produced its own webpage on the COVID-19 arrangements which may be found at https://www.register-iri.com/covid-19/
Provides information on handling ship certification and survey challenges due to restrictions imposed as a result of the Coronavirus disease (COVID-19) pandemic. It applies to statutory surveys coming due prior to 01 July 2020.
MSA No. 17-20 – Temporary alternative inspection protocols during COVID-19 pandemic response and recovery
MSA No. 21-20 Extension of the validity period of Seafarer’s Certificates/ SEA due to COVID-19
The Administration will grant a general extension for the validity of seafarers certificates of 6 months from date of expiry or until 1 Oct 2020.
|MOLDOVA||Operational Directive No.196
Extension of statutory inspections and issuance/endorsement of statutory certificates, extension of certificates of endorsements issued under I/l0 of the STCW Convention, due to COVID-l9 pandemic period
|MONTENEGRO||345/20-05-2320/1; Temporary Measures caused by COVID-19 pandemic.
Includes, extension of validation of maritime documents after expiry date ( certificates of competency, health certificates, certificate of proficiency)
|MOROCCO||Information Note: Summary of temporary measures applicable to the maritime sector implemented by the Kingdom of Morocco in relation to the spread of COVID-19.
Extension of ship certificates until 1 July 2020. This does not apply to ISM, ISPS ad MLC certificates which may be kept valid by the issuance of a provisional certificate for 6 months. Seafarers certificates are also extended to 1 July 2020.
|MYANMAR||The Administration has issued Marine Guidance 1/2020 and have advise their Recognised Organisations via Letter DMA/DDG-Tech/123 regarding extension of validity of ship certificates|
|NETHERLANDS||Coronavirus (COVID-19) Contingency Plan and Guidelines Revision 2
The flag administration considers the COVID-19 outbreak to be a force majeure situation. Certificates which expire before September 19th 2020 will remain valid for 3 months without approval from the flag administration or the RO.
The extension will also apply to certificates issued by service providers conducting services on behalf of the Administration or RO, including, but not limited to service providers re-certifying life-saving equipment, fire-fighting equipment or radio equipment.
|NIGERIA||MN 04/20/SN01: Extension of validity of Statutory and Trading certificates for all Nigerian registered vessesl including STCW certificates issued by the Nigerian Maritime Administration and Safety Agency (NIMASA).
MD/10/FMT/VOL.XX/250: Declaration to keep Nigerian ports open and sustain port operations by adopting safe and best industry practices amid the COVID-19 Pandemic.
|NORWAY||Norway - Extension_of_certificates_and_vessel_instructions v1.01
The NMA shall be kept informed of when and to which vessels the extension are issued.
Norway - Guidelines for seafarers signing on and off ships in Norwegian ports
Norway - Implementation of ISM audits – extended deadline
Hours of Rest and Manning
Instructions to Class 2-2020 Rev.1
This provides authorisation for RO’s to postpone inspections or extend the validity of statutory certificates. For compliance with paragraph 7.4 LR will send the NMA an email containing a simple message with the date of issue and to which vessel extensions to certificates were granted.
The Norwegian Maritime Authority publishes further information on the COVID-19 pandemic issue. Check its internet on https://www.sdir.no/en/news/latest-new-on-coronavirus/
Instructions to Class 3-2020
Verification of safety management systems (ISM) by means of remote audits
Norway requirement Risk assessment and emergency preparedness in the context of the COVID-19 pandemic.
2020/29980-2 Extending the validity of all trading certificates and vessel instructions expiring in 2020 for Norwegian-flagged ships
Initially, the extended validity of trading certificates applied to certificates expiring before 12 June, however, the Norwegian Maritime Authority (NMA) has now decided that all trading certificates and vessel instructions expiring in 2020 will be granted a 3-month extension without further approval from the NMA.
Please see the NMA website for information regarding Provisional Certificates of Nationality/Registry and Continuous Synopsis Records (CSRs) as PDF copies only.
Guidelines regarding the change of crew and those who are travelling to and from the ship.
|OMAN||Maritime Circular No.07/2020 - General Instruction in respect of shipping and port operations.
Instructions for Omani vessels, shoreside maritime personnel, vessels calling at Omani ports, terminals or offshore installations.
Maritime Circular No: 6/ 2020: Recognised organisations are authorized to extend the validity of ships statutory certificates due to expire before 30 June 2020 for up to 3 months.
|PAKISTAN||SHIPPING NOTICE NO. 002/2020
Where surveys are due on vessels located overseas and it becomes difficult for attendance by a surveyor either MMD Surveyors or RO, the MMD will consider the extension of mandatory statutory survey windows by issuance of short-term certificates, on a case by case basis. Operators are advised to make requests to POMMD in good time before the expiry date to avoid Port State Control issues.
Recognized Organizations are authorised to postpone/extend all surveys, audits and inspections with due date between March and May 2020 for a period of three (3) months, subject to a subsequent revalidation or reinstatement of the correspondent certificate
Panama MMN_03_2020_COVID_28th April 2020
Provides information on extension of SEAs and extension of seafarer's endorsements.
Panama SEG_01_15_01_APPLICATION_FOR_CREW_DISPENSATION_1 (1)
An application form for the above.
Statement in support of the Recommended Framework of Protocols ensuring safe crew changes and travel during the COVID-19 pandemic.
|PHILIPPINES||The administration have issued MARINA Advisory no MA-2020-25 regarding extension of statutory certificates
Marine Advisory 2020-23 – Further extension of validity of STCW Certificates of Filipino seafarers currently serving onboard seagoing ships amid challenges caused by COVID-19
MA 2020-30 Further Extension of Statutory Certification and services as a Temporary Contingency Measure during the COVID-19 Pandemic.
Further to MA 2020-25, the extension of statutory certificates is now extended to 30 November 2020.
|PORTUGAL/MADEIRA||Guidelines for adoption of Extraordinary Measures COVID-19 Ver. 2 (Ships)
Guidelines for adoption of Extraordinary Measures COVID-19 Ver. 1 (Seafarers)
Whenever, and concerning to statutory certification, the maintenance of its validity (surveys and/or annual/intermediate audits within the window) or renewal (surveys and/or audits within the window) cannot be ensured due to the constraints caused by COVID-19, RO’s, RSO’s and Companies, depending on the situation concerned, shall contact DGRM through the following e-mail address
|REPUBLIC OF KOREA||Contingency Guidelines for Ships and Seafarers against Coronavirus (COVID_19) including validity of ships certificates, remote surveys, crew changes, employment period and validity of certificates.|
|RUSSIAN FEDERATION||JUC-D5-25/8839 Additional urgent measures taken due to the pandemic of coronavirus COVID-19
The validity of seafarers certificates which are due to expire on or before 30 June 2020 is extended for 6 months.
|SAINT VINCENT & THE GRENADINES||St Vincent and the Grenadines - GEN 025 Rev.2
In cases where RO surveyors are not able to undertake scheduled surveys due to restrictions imposed by COVID-19, this Administration will consider applications for extension/postponement under force majeure on a case-by-case basis.
|SAUDI ARABIA||Circular No (03) 2020
Ships for which endorsement or renewal of statutory certificates is due before 30th June 2020, a three (03) months extension may be granted. Therefore, these certificates will remain valid during the extension period without pre-approval of TGA (MTS) and are not required to be replaced by new certificates on which the extended date of expiry is indicated.
The extension will also concern certificates issued by services providers for servicing of life saving equipment, fire-fighting equipment or radio equipment.
|SINGAPORE||Singapore - sc_no_3_of_2020
Provides instructions for the extension of certificates and postponement of surveys and audits where it is not possible to attend the vessel. Applications are to be made via LR. It also provides instructions related to seafarer certification.
Circular 6 of 2020: Extension of STCW certificates
|SOUTH AFRICA||MN 26 of 2020: Coronavirus Information and Emergency Contact Details
An update on managing the coronavirus pandemic with important contact numbers and general information.
MN 16 of 2020 – Implementation of March 2020 National Ports Act (COVID-19 Restriction on the movement of persons and crew) Regulations 2020
COVID-19 Information on Restrictions on the movement of persons and crew.
Statutory certificates for all types of vessels
Process for extension of Certificates
MN 28 of 2020 - COVID-19 Vessel Preparedness for Shore-Based Personnel Interaction.
|SRI LANKA||MSN 02-2020 - Revised
This provides information on the extension of the statutory certificates, extension of seafarers' certificates, and extension of seafarer employment agreement.
MSN 04/2020-Amendment to the MSN 02/2020-Revised
Amendments to MSN 02/2020 to extend the validity period of Seafarers’ Certificates issued between 13th March 2020 and 1st October 2020 for a period of 6 months.
|SPAIN||Measures to minimize the effects of the occurred sanitary crisis of COVID-19 in the field of the merchant marine (Updated 28th April)
Includes extension of certification of seafarers by 6 months from the date of expiration.
|SWEDEN||Swedish measures TSG 2020-2577
The Swedish Transport Agency considers the Covid-19 outbreak to be a force majeure situation.
Duration of statutory certificates
The Swedish government has decided that all ships’ statutory certificates that expire on or after the 1st of April and before 1st of September 2020 will remain valid for 6 months from the date of expiry of the certificate without a specific decision or approval from the Swedish Transport Agency or the RO.
The expired certificate is valid along with this notice. There is no need to approach the Swedish Transport Agency take advantage of this extension, but ships are encouraged to retain a copy of this notice on board for the guidance of officials should it be required. In all cases, the RO must maintain a record of ships receiving extensions to surveys or certificates and ensure the Swedish Transport Agency is kept informed about the ongoing status.
|TANZANIA||MSN 2420 Coronavirus (COVID-19)- Guidance Relating to the Extension of Validity for Seafarers Documents and Certificates
Extension of certificates of competency and proficiency which expire prior to 1 July 2020 by up to three months.
|THAILAND||Ref No. 0322/1467 and Announcement Ref No. 56/2563(A.D. 2020) Reg. Extension of Statutory Surveys, issuance/ endorsement of statutory certificates and Extension of seafarer’s certification/ documents etc due to COVID-19 outbreak 1
The flag has instructed that all certificates and supplementary documents, due date before 1st July 2020, issued by Marine Department have been granted a 3-month extension. The extension may also apply to certificates or supplementary documents granted by service providers to the vessels.
In addition, for Thai flagged vessel supervised by recognized organization(RO), the owners shall ensure that recommendations form ROs are to be carried out.
|TURKEY||INSTRUCTIONS - Translation
Turkish Flag Administration announced that the Corona Virus pandemic is to be considered as a force majeure.
The RO shall make extension/postponement requests on ship-basis for renewal surveys/inspections and docking surveys and the process shall be conducted in accordance with the instructions of the Flag Administration. Furthermore, the RO must submit supporting documents related with requests. For extension formalities to be done in addition to these; the process described in this Letter of Instructions shall be performed and extension formalities completed as well as their reasons shall be reported to the Flag Administration on a weekly basis until the end of office hours on Friday.
|TUVALU||MC-2/2020/1 Extension of Seafarers employment agreement service period and Certificates of Endorsement due to COVID-19
MC-4/2020/1 Managing Statutory Surveys and Certificates, ISM, ISPS, MLC 2006 and FSI during COVID-19
|UKRAINE||No. 502146/10-W: Measures adopted and enforced by Ukraine with respect to COVID-19
Includes extension of 3 months on the validity of seafarers certificates.
It should be noted that LR is not authorised by Ukraine.
|UNITED ARAB EMIRATES||Administration has issued Circular No 06/2020 relating to extension of Seafarers Certificates.|
|UNITED KINGDOM||United Kingdom - Covid-19 contingency Plan guidelines v1
Information on joining and repatriation of seafarers, exemptions to the safe manning document, seafarer certificates, validity of seafarer certificates, extension of vessel surveys and certification.
UK - MIN 612 Amendment 2 - Survey Guidance - Coronavirus
The survey and certification of UK vessels.
Revised Medical Certificate Policy due to COVID-19 pandemic
|UNITED STATES||The USCG have issued:
MSIB-09-20 regarding Vessel Inspections, Exams and Documentation
MSIB-14-20 regarding Ballast Water Management Extensions due to COVID-19.
|VANUATU||With regard to ISM/ISPS/MLC audits, the due date of any internal audit due by 30 April 2020 is extended by this policy for 90 days from its due date. The extension shall be communicated to the Administration.
Recognized Organizations are authorized to postpone any ISM/ISPS/MLC audit due by 31 May 2020 for a period of not more than 90 days from the due date without prior authorization provided that the Administration is informed about the extension.
For renewal/initial audits, the due date is the expiration date of the relevant certificate. In the case of annual/intermediate audits, the due date is the last day of the permissible window. This authorization is only valid for COVID-19 reasons.
All other cases must be submitted to the Administration for approval.
The administration have also issued Fleet Safety Letter 031420.GEN regarding Seafarers Employment Agreements.
|VIETNAM||Technical Information on Sea-Going Ship 018TI/20TB
- Technical Information on Sea-Going Ship 018TI/20TB dated 23/3/2020 Provides instructions for the extension of certificates and postponement of surveys and audits where it is not possible to attend the vessel due to COVID-19.
- Applications are to be made by the Owners or Ship Managers to Flag (VR).
- Flag’s agreement may be given the extension/postponement not exceeding 90days.
11/TB The extension of the ships existing statutory certificates and the extension or postponement of the surveys, audits or inspections for Vietnamese flagged ships in situations of force majeure due to COVID-19 pandemic
Coronavirus – SERS business operations update
We would like to reassure our clients that LR’s Ship Emergency Response Service (SERS) will continue to provide the same level of support that you are used to throughout the COVID-19 pandemic, responding in the usual manner to any emergency that your ships may face. Please use the SERS 24-hour emergency numbers to do this.
At this time we would also request that our clients do not schedule any SERS exercises until the situation is resolved, unless there is an urgent business or regulatory requirement for an exercise, in which case we will support our clients on a case by case basis. Communications tests are still available as usual.
If you have any questions, please email firstname.lastname@example.org.