The latest instructions and information from Flag Administrations on COVID-19 (Coronavirus) are detailed below:
Where there no instructions are shown for any particular Flag then the LR please follow Class News 03/2020. This provides the general LR guidance on survey activity during the Coronavirus outbreak including survey extensions and postponements
|Flag State||Latest documents from flag|
|PARIS MoU||GUIDANCE REGARDING THE IMPACT OF COVID-19
The guidance sets out parameters for the adoption of a pragmatic approach to be taken in the Paris MoU region. The key to this approach is the recognition that measures are being taken by flag States recognising the challenges the maritime industry is facing.
Guidance for the port State control Authorities has been drafted regarding:
- Impact of delays for surveys, inspections and audits
- extensions of validity of the ship’s certificates
- extended periods of service on board
- delaying periods for personnel certification (STCW’95 and MLC,2006)
As a general principle, a pragmatic approach regarding the mentioned issues is suggested to be taken on a case-by-case basis for periods up to maximum three months. In such cases it is expected that there is active involvement of the flag State, and, if appropriate, the Recognised Organisation. This would include evidence that the ship has a plan that covers how the ship will be brought back in compliance with the requirements.
|TOKYO MoU||GUIDANCE FOR DEALING WITH IMPACT OF COVID-19
Tokyo MOU have agreed to adopt guidance for dealing with the circumstances (such as extending periods of service onboard of seafarers, delaying periods for surveys, inspections and audits, etc.) in a pragmatic and harmonized approach.
The guidance is prepared based on the general principle that requests/issues would be considered on a case-by-case basis by the relevant port State Authority. In accordance with the guidance, the port State Authority should request the operator concerned to confirm that flag State and/or RO, relevant seafarers organizations (if appropriate) have been involved in the process. For consideration of the request by the port State Authority, operators/companies concerned should provide a plan or process containing equivalent solutions to address the COVID-19 situation and letters of dispensation or exemption by the flag State or RO, under which the period of grace for delaying surveys, inspections or audits should be no more than three months, in accordance with the relevant regulations of conventions.
|ALGERIA||Circ.01 DMMP 2020
This provides the following information for Recognised Organisations:
In cases where inspectors (surveyors), auditors, are not able to carry out surveys, audits or inspections due to restrictions imposed by COVID-19, the Algerian Maritime Administration (AMA) will review requests for extension or postponement of surveys, audits or inspections on a case by case basis taking into account - force Majeure – or other unexpected exceptional circumstances;
With regards to statutory surveys delegated to LR by the Algerian Maritime Administration, LR will submit the request fro extension or postponement to AMA on behalf of Owners/Agents with the evidence and the necessary documentation.
|AUSTRALIA||The AMSA website have a page related to operating vessels in Australian water during the Corona Virus: https://www.amsa.gov.au/news-community/campaigns/advice-maritime-industry.
At this stage, if a survey cannot be completed due to the current restrictions and the certificate of survey will elapse as a consequence, people can apply for an Exemption 7—Marine Safety (Temporary operations) Exemption permit.
|BAHAMAS||TA003 – COVID-19 v3.7
Provides general advice on COVID-19 infection prevention, Seafarer Employment Agreements, statutory survey postponement/certificate extension, and preparations for COVID-19 in The Bahamas.
Bahamas - COVID19 - ISM_ISPS_MLC audits_inspections
Includes conditions for postponement of ISM, ISPS and MLC audits, and extension of certificates or issue of short term certificates. Instructions for LR are included that require LR to inform the flag each time the provisions contained therein are used.
|BANGLADESH||DOS Circular (002)
Certificates, Surveys, Audits and Inspection of Bangladesh Flag vessels would be granted a 3-months (Up to end of June) extension. ROs are authorised to grant such. The flag administration shall be kept informed such extension.
Circular No. 01/2020
Provides information on extension of SEAs, seafarers certification and ship’s certification, and exemption for the Minimum Safe Manning Documents.
|BELGIUM||Circular 2020/002 - Operational measures concerning certification related to Covid-19
Provide information on:
- the survey and certification of ships including extension of survey periods and certificates, postponement of bottom inspections or servicing of equipment.
- acceptance of electronic certificates while COVID-19 measures are in place.
- Extension of seafarers’ certificates.
- Safe Manning Document dispensations.
- Extension of validity of the Seafarers’ Employment Agreement.
- The circular is requested to be displayed conspicuously onboard Belgian ships.
|BELIZE||MMN-20-002 Operational measures concerning certification related to Covid-19
Provides information on:
- Extension of the period for mandatory surveys and audits to 31 May 2020.
- Dry docking extensions may be postponed until 31 May 2020 if not possible due to Covid-19.
- Electronic certificates are to be issued to ships under temporary measures.
|BERMUDA||Bermuda Guidance Notice 2020-01
Permits extension of seafarer sea service beyond contract period, extension seafarer’s certification and seafarer’s medical certificates.
Permits extension of mandatory surveys and audit periods and extension of statutory certificates.
Bermuda Guidance Notice 2020-02
Permits a service extension for the periodic servicing of some LSA and FFE systems and equipment until 1 June 2020 without notification to the Administration.
Bermuda Guidance Notice 2020-03
Arrangements for continued certification where a surveyor cannot attend the ship. Please also see the below self declarations produced by flag.
Bermuda Guidance Notice 2020-04
Arrangements for Seafarer Documents when experiencing difficulties in receiving or applying for their national COC’s, Bermuda Endorsements, Bermuda Dischargebooks or conducting STCW training before the date required due to the ongoing COVID-19 pandemic.
Master Declaration PSSC
Company Self Declaration ISM DOC
Master’s Self Declaration SMC/ISSC/MLC
|BRAZIL||Brazil have issued a notice which permits a 120 days extension from the expiry date of annual, intermediate and renewals surveys of Statutory Certificates, expected to be carried out until 31 July 2020.
Extensions shall be requested from LR, who will keep the flag informed about the ships for which the surveys are postponed.
|CANADA||Where it is not possible to arrange the statutory survey or inspection due to COVID-19, LR will contact Transport Canada for further instruction.
SSB 03-2020 - Extending the validity of Canadian Marine Personnel Certificates
Provides guidance from Transport Canada on a general extension of crew certificates.
|CAYMAN ISLANDS||GUIDANCE NOTE 02/2020
The Flag Administration will give consideration to the extension of mandatory statutory surveys, inspections or audits.
Application for extension of surveys / inspections / audits or the validity of statutory certificates may be submitted to the Flag, accompanied by a recommendation from the ship’s recognised organisation (RO).
|COMOROS||Comoros - Circular 24 (Ref. 20/01855/COM)
The flag shall allow the postponement and/or extension of all statutory certification and all survey services including ISM Code/ISPS Code audit and inspections related to MLC,2006.
|CYPRUS||Circular No. 8/2020 (31 March 2020)
Extension of surveys: Extension of the annual/ intermediate/ periodic or renewal surveys is possible for all ships’ statutory certificates, subject to authorisation. Extension is possible for up to 3 months from the last date of the window survey, provided that this request is supported by the Classification society of the vessel.
Remote Inspection / Audits: The Administration may also accept a remote inspection/audit in lieu of the onboard survey/audit.
For statutory certificates issued by an RO, and the issuance of a short-term certificate or extension as provided on the basis of this Circular, the SDM should be notified electronically as soon as practicable at email@example.com
The flag administration (MAC) decided that all ships’ certificates which expire before July 1st 2020 will remain valid for 3 months without approval from MAC or the RO.
The extension will also apply to certificates issued by service providers conducting services on behalf of the Administration or RO, including, but not limited to service providers re-certifying life-saving equipment, fire-fighting equipment or radio equipment. The subject ship certificates are not required to be replaced by new certificates on which the extended date of expiry is stated.
Remote Survey / Audits: The Administration may also accept a remote inspection/audit in lieu of the onboard survey/audit. The ship owner shall notify the RO's Netherlands branch focal point office, in case they make use of the remote provision. RO will inform MAC afterwards of ships making use of these provisions.
|DENMARK||COVID-19 - Instructions for ROs
Recognizing that need may arise for postponement and extension beyond limits specified in the Conventions, the Denmark administration will generally look positively upon such requests considering situations of force majeure. In any such case the RO/RSO must forward to the DMA a written application justified by a motivated proposal for period of extension. The application must include a plan describing how the ship will be brought back into regular survey or audit cycle once the force majeure situation is over.
DMA accepts a remote internal audit/inspection in lieu of a physical audit/inspection, if it meets the requirements of the ISM Code, ISPS Code and the Maritime Labour Convention 2006.
Additionally the DMA also accepts, that during the COVID-19 outbreak it will not be required to send a notification to the DMA as per “COVID-19 Instructions for RO acting on behalf of the Danish Maritime Authority of 20 March 2020”, when dealing with internal audits and internal inspections.
Shipping and COVID-19
Provides general guidance and information for shipping companies of the services that the DMA can offer and the prevention of COVID-19.
|EGYPT||EAMS Instruction translation
The flag Administration has no objection that the Classification Societies on her behalf to take the necessary procedure/action regarding extending the validity of legal certificates for a maximum period of three months, in the event that it is not possible to make or complete the examinations within range dates provided that, there are no technical observations or outstanding items issued by the Classification Authority or flag authorisation.
The following cases needs EAMS approval;
1. Extension of Underwater survey due date.
2. Carry out IWS in lieu of Underwater examination.
3. Cases of outstanding observations appear during inspections or during the ship's operation that affect the validity of a legal certificate.
|ESTONIA||Circular No 6 ver 01
Expiring certificates – in case the mandatory renewal surveys cannot be carried out, the mandatory surveys are extended for three months for surveys required to be carried out before 01.07.2020, but for no longer than three months after the end of the expiry date of the full-term certificate. The extension shall be in compliance with relevant RO internal procedures.
Endorsement of certificates – in case the mandatory periodical surveys cannot be carried out, the mandatory surveys are extended for three months for surveys required to be carried out before 01.07.2020, but for no longer than three months after the end of the annual survey window (+/- 3 months).
This provides information on the postponement of surveys and extension of certificates up to 3 months. Application should be made through LR who will co-ordinate with Traficom (flag).
|FRANCE||Please contact LR if you have any urgent cases that require a survey or certificate to be extended.
Certificates may be extended to a date 3 months beyond the state of emergency period where it is considered that the extension does not pose a safety or pollution prevention risk.
|GERMANY||Germany measures 2020-03-25
Regarding expiring certificates: if the mandatory renewal surveys cannot be carried out due to COVID-19 countermeasures, the mandatory survey requirements are suspended. The German flag state administration currently issues electronic short-term certificates with a validity of three months for ships affected by this exceptional situation.
Regarding the endorsements of certificates: if the mandatory periodical surveys cannot be carried out due to COVID-19 countermeasures, the mandatory survey requirements are suspended until 30 June 2020, however no longer than until three months after the end of the annual survey window.
Due to COVID-19 countermeasures, the mandatory shore based service for all statutory surveys is suspended until 30 June 2020, however no later than three months after the end of the annual survey window.
LR will then endorse the relevant statutory certificates as usual. In addition, flag require a condition of class or similar is to be imposed on the vessel documenting the procedure and stipulating the due date of the shore based service.
|GIBRALTAR||Gibraltar - SIN 071 - Coronavirus (COVID-19) IMO Circular Letter 4204 Add.5 18.03.2020|
|GREECE||Extension of ship’s Certificates
At vessels flying the Greek flag for which is not possible, within the determined intervals from the current legislation and due to the measures that have been imposed for the diminution of the dissemination of COVID-19, the performance of one or more of the required by the current legislation, for safety of navigation, safety against illegal acts, prevention of safety at sea and maritime labour, the performance of inspections and examinations for the issuance, or validation, or the rectification of remarks for the maintenance of the validity one or more of the respective statutory Certificates and the related with them Certificates, attestations and Radio licenses, it is permitted to be extended both the time of the performance of the surveys and the expiry date of the above Certificates for not more than 3 months from their expiry date. The aforesaid extension is granted directly by the bureau that is issues the above Certificates, notifying accordingly the Hellenic Authorities.
|INDIA||DGS Order 06 of 2020
Provides information for the extension of ship’s certificates and seafarer’s documents and exemption for the Safe Manning Document.
|IRELAND||Ireland - 06 of 2020 Novel Coronavirus (2019-nCoV) Rev (5)
Provides protective measures for any ship visiting Ireland.
Marine Notice No. 15 of 2020
The flag administration considers the COVID 19 outbreak to be a force majeure situation.
All ships’ certificates will remain valid for 3 months from the date of expiry of the certificate without approval from the DTTAS or the RO.
The extension will also apply to certificates issued by service providers conducting services on behalf of the Administration or RO, including, but not limited to service providers re-certifying life-saving equipment, fire-fighting equipment or radio equipment.
Marine Notice No.14 of 2020
This sets out temporary contingency measures for the validity of seafarer documents.
|ISLE OF MAN||Isle of Man - 002-20 - COVID-19
Provides information for seafarers if their certification is expiring, what to do if the ship falls below safe manning levels due to COVID-19, implications related to the MLC, and delays in surveys and audits which may require extension to certificates. LR should submit to the Ship Registry an application for the extension of surveys, inspections or audits and/or the validity of statutory certificates accompanied by a recommendation of the course of action to be followed.
Many of the Ship Registry’s staff will be working remotely and during this time the preferred method of contacting the Ship Registry is by email using the contact list below:
Seafarers Documents: firstname.lastname@example.org
You can find the full contact list here: https://www.iomshipregistry.com/about/contact-us/.
|ITALY||Please contact LR if you have any urgent cases requiring a survey.
Provides information on: remote surveys for all statutory certificates including ISM, ISPS and MLC; remote occasional surveys; conditions for postponement of surveys and extension of certificates; FS and PSC inspections.
Upon satisfactory completion of any remote surveys, regardless the due periodicity (i.e. annual/periodical /renewal), the statutory certificates will be re-issued with one year validity since the date of survey of anniversary date. Afterwards, at the earliest opportunity but not later than twelve months, an on-site survey shall be carried out to reinstate the normal certification regime.
Provides information on: Underwater examination in lieu of dry-docking survey because of unavailability of docking facilities; Survey items to be examined.
Upon satisfactory completion of the survey, a short term certificate shall be issued valid three months. Afterwards, the ship shall be dry-docked for survey.
In cases where RO surveyors are not able to undertake scheduled surveys or audit due to restrictions imposed by COVID-19, the Administration will consider postponement under exceptional circumstances for vessels for which the time frame of endorsement or renewal of certificates is three (3) months extension may be granted without further approval from the Administration.
While all reasonable efforts should be taken to ensure that statutory certificates are kept valid, ROs are hereby authorised to grant extension on behalf of Administration.
|LIBERIA||Liberia - Marine Advisory_07-2020_Certificates and Surveys-COVID
Provides instructions for the extension of certificates and postponement of surveys and audits where it is not possible to attend the vessel. It also provides instructions related to SEAs and seafarer certification.
|LUXEMBOURG||Circular CAM 002/2020 on special measures - COVID-19
This provides for service beyond the period of validity of the Seafarer Employment agreement, extension of the validity of the seafarer documents beyond their expiry dates, and the extension of statutory certificates, surveys, audits and flag state inspections. Any extensions to statutory surveys, audits or certificates that LR issue should be made vis LR to the Administration.
|MALAYSIA||MSN 02/2020 Annex V
Marine Department Malaysia hereby authorized Recognized Organisations (RO) to issue the extension of the ship’s statutory certificates in relation to the survey as follows: -
(i) annual or periodical survey,
(ii) renewal survey not related to bottom inspection, and
(iii) intermediate and renewal audit for ISSC, MLC and SMC;
with the condition that the extension(s) shall not be more than three (3) months from the anniversary or expiry date of the certificate OR until 30 June 2020, whichever is earlier.
MSN 02/2020 Seafarer and Ship Operator Guidance v5
Annex I - Precautionary Actions v1
Annex II – MARDEP Instructions v1
Annex III – Extensive Guidelines v2
|MALTA||Malta MS Notice 158 - Extraordinary measures resulting from the COVID-19 Pandemic
Provides information on extension of sea service in SEAs, extension of seafarer certficates beyond their expiry dates, and extension of statutory certificates, surveys, audits and inspections. LR shall apply to the flag for permission to extend.
Provides instructions on handling ISM, ISPS, AND MLC, 2006 due to COVID-19.
This provides information on vessel calls in affected ports, vessel inspections and other boardings and extension of the Seafarer Employment, extension of seafarer certification.
The Flag has produced its own webpage on the COVID-19 arrangements which may be found at https://www.register-iri.com/covid-19/
|NETHERLANDS||Coronavirus (COVID-19) Contingency Plan and Guidelines
The flag administration considers the COVID-19 outbreak to be a force majeure situation. Certificates which expire before June 19th 2020 will remain valid for 3 months without approval from the flag administration or the RO.
The extension will also apply to certificates issued by service providers conducting services on behalf of the Administration or RO, including, but not limited to service providers re-certifying life-saving equipment, fire-fighting equipment or radio equipment.
|NORWAY||Norway - Extension_of_certificates_and_vessel_instructions v1.01
The NMA shall be kept informed of when and to which vessels the extension are issued.
Norway - Guidelines for seafarers signing on and off ships in Norwegian ports
Norway - Implementation of ISM audits – extended deadline
Hours of Rest and Manning
Instructions to Class 2-2020
This provides authorisation for RO’s to postpone inspections or extend the validity of statutory certificates. For compliance with paragraph 7.4 LR will send the NMA an email containing a simple message with the date of issue and to which vessel extensions to certificates were granted.
The Norwegian Maritime Authority publishes further information on the COVID-19 pandemic issue. Check its internet on https://www.sdir.no/en/news/latest-new-on-coronavirus/
Instructions to Class 3-2020
Verification of safety management systems (ISM) by means of remote audits
|PAKISTAN||SHIPPING NOTICE NO. 002/2020
Where surveys are due on vessels located overseas and it becomes difficult for attendance by a surveyor either MMD Surveyors or RO, the MMD will consider the extension of mandatory statutory survey windows by issuance of short-term certificates, on a case by case basis. Operators are advised to make requests to POMMD in good time before the expiry date to avoid Port State Control issues.
Recognized Organizations are authorised to postpone/extend all surveys, audits and inspections with due date between March and May 2020 for a period of three (3) months, subject to a subsequent revalidation or reinstatement of the correspondent certificate
Provides information on extension of SEAs and extension of seafarer's endorsements.
Panama SEG_01_15_01_APPLICATION_FOR_CREW_DISPENSATION_1 (1)
An application form for the above.
|PORTUGAL/MADEIRA||DGRM Guidelines extraordinary measures
Whenever, and concerning to statutory certification, the maintenance of its validity (surveys and/or annual/intermediate audits within the window) or renewal (surveys and/or audits within the window) cannot be ensured due to the constraints caused by COVID-19, RO’s, RSO’s and Companies, depending on the situation concerned, shall contact DGRM through the following e-mail address
|SAINT VINCENT & THE GRENADINES||St Vincent and the Grenadines - GEN 025 COVID-19 Rev.1
In cases where RO surveyors are not able to undertake scheduled surveys due to restrictions imposed by COVID-19, this Administration will consider applications for extension/postponement under force majeure on a case-by-case basis.
|SAUDI ARABIA||Circular No (03) 2020
Ships for which endorsement or renewal of statutory certificates is due before 30th June 2020, a three (03) months extension may be granted. Therefore, these certificates will remain valid during the extension period without pre-approval of TGA (MTS) and are not required to be replaced by new certificates on which the extended date of expiry is indicated.
The extension will also concern certificates issued by services providers for servicing of life saving equipment, fire-fighting equipment or radio equipment.
|SINGAPORE||Singapore - sc_no_3_of_2020
Provides instructions for the extension of certificates and postponement of surveys and audits where it is not possible to attend the vessel. Applications are to be made via LR. It also provides instructions related to seafarer certification.
|SOUTH AFRICA||South Africa - MN 13 of 2020 - CORONAVIRUS - VESSELS AND SEAFARERS
Information on the extension of survey period sand certificates for vessels. Also provides information on challenges with safe manning, crew changes and shipowner liability.
South Africa - MN 14 of 2020 - CORONAVIRUS Information and Emergency Contact Details
Information on preventative measures against COVID-19.
South Africa - MN 15 of 2020 -COVID-19 - Update No1 - Government Announcement With Regard To Port Calls From Vessels (1)
Information on restrictions in South African ports.
|SRI LANKA||MSN 02-2020
This provides information on the extension of the statutory certificates, extension of seafarers’ certificates, and extension of seafarer employment agreement.
|SPAIN||KINGDOM OF SPAIN COVID-19 MEASURES
The term of validity of certificates whose validity expires during the validity of the alarm state are extended, including:
b) Certificates and documents issued for ships ruled by the international instruments of the International Maritime Organization (IMO), the International Labour Organization (ILO) and the European Union.
|SWEDEN||Swedish measures TSG 2020-2577
The Swedish Transport Agency considers the Covid-19 outbreak to be a force majeure situation.
Duration of statutory certificates
The Swedish government has decided that all ships’ statutory certificates that expire on or after the 1st of April and before 1st of September 2020 will remain valid for 6 months from the date of expiry of the certificate without a specific decision or approval from the Swedish Transport Agency or the RO.
The expired certificate is valid along with this notice. There is no need to approach the Swedish Transport Agency take advantage of this extension, but ships are encouraged to retain a copy of this notice on board for the guidance of officials should it be required. In all cases, the RO must maintain a record of ships receiving extensions to surveys or certificates and ensure the Swedish Transport Agency is kept informed about the ongoing status.
|THAILAND||No. 033/1467 Extension of statutory supervision
The flag has instructed that all certificates and supplementary documents, due date before 1st July 2020, issued by Marine Department have been granted a 3-month extension. The extension may also apply to certificates or supplementary documents granted by service providers to the vessels.
In addition, for Thai flagged vessel supervised by recognized organization(RO), the owners shall ensure that recommendations form ROs are to be carried out.
|TURKEY||INSTRUCTIONS - Translation
Turkish Flag Administration announced that the Corona Virus pandemic is to be considered as a force majeure.
The RO shall make extension/postponement requests on ship-basis for renewal surveys/inspections and docking surveys and the process shall be conducted in accordance with the instructions of the Flag Administration. Furthermore, the RO must submit supporting documents related with requests. For extension formalities to be done in addition to these; the process described in this Letter of Instructions shall be performed and extension formalities completed as well as their reasons shall be reported to the Flag Administration on a weekly basis until the end of office hours on Friday.
|UNITED KINGDOM||United Kingdom - Covid-19 contingency Plan guidelines v1
Information on joining and repatriation of seafarers, exemptions to the safe manning document, seafarer certificates, validity of seafarer certificates, extension of vessel surveys and certification.
UK - MIN 612 Amendment 1 - Survey Guidance - Coronavirus
The survey and certification of UK vessels
|VANUATU||With regard to ISM/ISPS/MLC audits, the due date of any internal audit due by 30 April 2020 is extended by this policy for 90 days from its due date. The extension shall be communicated to the Administration.
Recognized Organizations are authorized to postpone any ISM/ISPS/MLC audit due by 31 May 2020 for a period of not more than 90 days from the due date without prior authorization provided that the Administration is informed about the extension.
For renewal/initial audits, the due date is the expiration date of the relevant certificate. In the case of annual/intermediate audits, the due date is the last day of the permissible window. This authorization is only valid for COVID-19 reasons.
All other cases must be submitted to the Administration for approval.
|VIETNAM||Technical Information on Sea-Going Ship 018TI/20TB
- Technical Information on Sea-Going Ship 018TI/20TB dated 23/3/2020 Provides instructions for the extension of certificates and postponement of surveys and audits where it is not possible to attend the vessel due to COVID-19.
- Applications are to be made by the Owners or Ship Managers to Flag (VR).
- Flag’s agreement may be given the extension/postponement not exceeding 90days.