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Marine and offshore

Latest IMO, Flag and Port State instructions on COVID-19 (Coronavirus).

Bulk carrier at sunrise

The latest instructions and information from IMO, Flag Administrations and Port State Control Organisations on COVID-19 (Coronavirus) are detailed below.

Where there are no instructions shown for a particular Flag, please follow Class News 03/2020. This provides the general LR guidance on survey activity during the Coronavirus outbreak including survey extensions and postponements.

Organisation Latest documents from flag and port state organisations

IMO

COVID 19 – ICS Guidance for ship operators for the protection of the health of seafarers (16 July 2021)

COVID 19 – Guidance for Flag States regarding surveys and renewals of certificates during the COVID-19 pandemic. (8 February 2021). See also Class News 13/2020.

COVID 19 – Protocols to mitigate the risks of cases on board ships (26 August 2020).

COVID 19 – WHO guidance to promote public health measures on cargo ships and fishing vessels (26 August 2020).

COVID 19 – WHO e-learning courses on "Promoting public health measures in response to COVID-19 on cargo ships and fishing vessels" and "Operational considerations for managing COVID-19 cases and outbreaks on board ships” (19 November 2020).

For more information and a full list of IMO Circular letters, visit the IMO’s press page Coronavirus disease (COVID-19) Pandemic

CARIBBEAN MoU

Caribbean MoU issued the Revised Guidance for dealing with impact on shipping of the pandemic of the COVID-19 virus. The revised guidance allows port State Administrations to apply the pragmatic relaxation for an appropriate grace period for the delaying of periods for surveys, inspections and audits specific to COVID-19. See CMOU Revised Guidelines re COVID-19, Rev.2

Caribbean MoU have adopted guidance for dealing with the circumstances (such as extending periods of service onboard of seafarers, delaying periods for surveys, inspections and audits, etc.) in a pragmatic and harmonized approach. See Press Release March (18/3/2020).

INDIA OCEAN MoU

India Ocean MoU have amended the guidance for dealing with impact of the outbreak of the COVID-19 issued vide press release dated 20 of March 2020.

Guidance for dealing with impact of the outbreak of the COVID-19 relating to MLC 2006.

Guidance for dealing with impact of the outbreak of the COVID-19 relating to Relevant IMO Conventions.

Decision on the extensions of certificates due to COVID-19 by the Indian Ocean MoU Member States (updated on 13 January 2021) can be found here.

MEDITERRANEAN MoU

The Med MoU have issued PSC Circular on 6th April 2020 regarding their PSC Obligations

PARIS MoU

Press Release on the Paris MoU guidance on COVID-19 updated and available for the industry (8 May 2020)

Press Release on the Paris MoU guidance regarding the impact of COVID-19 (26 March 2020)

The guidance sets out parameters for the adoption of a pragmatic approach to be taken in the Paris MoU region. The key to this approach is the recognition that measures are being taken by flag States recognising the challenges the maritime industry is facing.

Guidance for the port State control Authorities has been drafted regarding:

- Impact of delays for surveys, inspections and audits

- extensions of validity of the ship’s certificates

- extended periods of service on board

- delaying periods for personnel certification (STCW’95 and MLC,2006)

As a general principle, a pragmatic approach regarding the mentioned issues is suggested to be taken on a case-by-case basis for periods up to maximum three months. In such cases it is expected that there is active involvement of the flag State, and, if appropriate, the Recognised Organisation. This would include evidence that the ship has a plan that covers how the ship will be brought back in compliance with the requirements.

PSCircular 97 - Temporary Guidance related to COVID-19 for Port State Control Authorities (Rev. 6)

PSCircular 98– Guidance for Port State Control Authorities on resuming inspections related to COVID-19

TOKYO MoU

TOKYO MoU Interim Guidance relating to COVID-19 CircumstancesPress Release (01 March 2021)

This interim guidance is only advisory/recommendatory for member Authorities and PSCPs should follow their national procedures taking into account of this guidance.

The guidance is developed taking advantage of the one of the Paris MoU and making references to the relevant IMO Circular Letters and ILO’s “Information note on maritime labour issues and coronavirus (COVID-19)”.

The guidance focuses on the effect of the COVID-19 crisis in relation to:

Preventive measure to halt the spread of COVID-19.
Ship certification issues and COVID-19.
Crew related issues and COVID-19.

VIÑA DEL MAR MoU

Viña del Mar MoU issued Guidance No 30/20 on 6/4/2020 on the impact of COVID-19 on IMO Conventions and MLC 206.

ALGERIA

Circ.01 DMMP 2020

This provides the following information for Recognised Organisations:

In cases where inspectors (surveyors), auditors, are not able to carry out surveys, audits or inspections due to restrictions imposed by COVID-19, the Algerian Maritime Administration (AMA) will review requests for extension or postponement of surveys, audits or inspections on a case by case basis taking into account - force Majeure – or other unexpected exceptional circumstances;

With regards to statutory surveys delegated to LR by the Algerian Maritime Administration, LR will submit the request fro extension or postponement to AMA on behalf of Owners/Agents with the evidence and the necessary documentation.

ANTIGUA AND BARBUDA

The Administration has issued the following circulars:

Circular no 2020-001(Rev.2) on information and binding direction on the application of procedures due to port restrictions resulting from the outbreak of the COVID -19 virus.

Circular no 2020-003(Rev.1) Maximum period of shipboard service for seafarers during Coronavirus Disease 2019 (COVID-19) pandemic.

Also refer to Information Notice 2020-002 (Rev.1) – Novel Coronavirus guidance 

The Administrations circulars can be found here https://www.abregistry.ag/.

ARGENTINA

National measures regarding the COVID-19 pandemic

The Argentina Ministry of Transport has reviewed the extensions scheme as follows:

- for all accreditations and certificates which have expired between 01 January and 31 December 2020, extension granted till 31 December 2021.

- for all accreditations and certificates which have expired between 01 January and 30 June 2021, extension granted till 31 December 2021.

- for all accreditations and certificates which expire between 01 July and 31 December 2021, extension granted for six (6) months from their expiration dates.

Note No. 21/20

With respect to Argentine-flagged ships, extensions of up to three months have been established for the performance of surveys, inspections and audits and for the validation and/or renewal of the respective safety certificates.

Further information can be found at https://www.argentina.gob.ar/prefecturanaval/emergencia-sanitaria/

AUSTRALIA

The AMSA website have a page related to operating vessels in Australian water during the Corona Virus: https://www.amsa.gov.au/news-community/campaigns/advice-maritime-industry.

At this stage, if a survey cannot be completed due to the current restrictions and the certificate of survey will elapse as a consequence, people can apply for an Exemption 7—Marine Safety (Temporary operations) Exemption permit.

(AMSA)Marine Notice 10 of 2020 Temporary arrangements for the maximum period of shipboard service for seafarers during COVID-19 pandemic

Guidance in respect of the maximum continuous period that a seafarer can serve on board a vessel without taking leave, during the COVID-19 pandemic. After 28 February 2021, AMSA will revert to the compliance and enforcement approach outlined in Marine Notice 17/2016.

AZERBAIJAN

Amendments to the adopted procedure for the mitigation of disruption to the delivery of essential services in the event of the COVID-19 pandemic

The validity of seafarers certificates is extended until 31 December 2021.

BAHAMAS

Technical Alert (TA) 21-01 v2.1 – COVID-19

Provides general advice on COVID-19 infection prevention, Seafarer Employment Agreements, statutory survey postponement/certificate extension, and preparations for COVID-19 in The Bahamas.

Information Notice (IN) 16 v 1.0 – Restarting Passenger Operations provides guidance on areas to be considered prior to resuming passenger operations after the COVID19 pandemic. This IN applies to all passenger ships carrying passengers on voyages of 24 hours or more registered in The Bahamas.

BAHRAIN

Instructions to ensure safety of Seafarers onboard Bahraini flagged Ships

Marine Notice No. (2) 2020: Special measures concerning the extension of certificates, inspections and audits for Bahraini flagged ships.

Marine Notice No. (1) 2020 Extension of certificates to Seafarers

Extension of the validity of seafarers certificates under the STCW Convention for 3 months from 26 March 2020

BANGLADESH

DOS Circular (002)

Certificates, Surveys, Audits and Inspection of Bangladesh Flag vessels would be granted a 3-months (Up to end of June) extension. ROs are authorised to grant such. The flag administration shall be kept informed such extension.

Circular No. 01/2020

Provides information on extension of SEAs, seafarers certification and ship’s certification, and exemption for the Minimum Safe Manning Documents.

Circular 05/2020 (updated on 20 April 2020) Updated circular relating to certification of ship’s and seafarers for coronavirus (COVID-19) pandemic

See update 2 of Circular 05/2020 issued on 17 June 2020.

BARBADOS

The Administration has issued Bulletin 329 to provide update information on COVID-19 related issues.

The Administration has issued Bulletin 323 with regard to Seafarers employment Agreements, Quarantine and Self-isolation, Delays to Dry-docking and Internal ISM Audits

As per the Addendum to Bulletin 323 and in response to a number of requests for extension to seafarer service period, please note that requests for any such extension to be granted should be completed on a COVID-19 Dispensation Request form. Please request copy of the form to ops@barbadosmaritime.org

BELGIUM

Circular 2020/002 (version 1.5) - Operational measures concerning certification related to Covid-19 issued on 31 March 2021

Provide information on:

- the survey and certification of ships including extension of survey periods and certificates, postponement of bottom inspections or servicing of equipment.

- acceptance of electronic certificates while COVID-19 measures are in place.

- Extension of seafarers’ certificates.

- Safe Manning Document dispensations.

- Extension of validity of the Seafarers’ Employment Agreement.

- The circular is requested to be displayed conspicuously onboard Belgian ships.

BELIZE

MMN 20-003 Rev.3 COVID 19 Temporary Measures

Based on case by case measures detailed in the MMN, Belize is now prepared to grant extensions of 3 months from Oct 31st for mandatory surveys and audits.

BERMUDA

Bermuda Guidance Notice 2020-01 (issued on 17 March 2020) – Impact of Coronavirus Disease 2019 (COVID-19) Outbreak on Bermuda Registered Ships

Permits extension of seafarer sea service beyond contract period, extension seafarer’s certification and seafarer’s medical certificates.

Permits extension of mandatory surveys and audit periods and extension of statutory certificates.

Bermuda Guidance Notice 2020-02  (iissued on 17 March 2020) – COVID-19 – Extension of Periodical Life Saving Appliance and Fixed Fire Extinguishing Servicing

Permits a service extension for the periodic servicing of some LSA and FFE systems and equipment until 1 June 2020 without notification to the Administration.

Bermuda Guidance Notice 2020-03 Rev. 4 (issued on 22 October 2020) – COVID-19 – Continuity of Ship Certification

Arrangements for continued certification where a surveyor cannot attend the ship. Please also see the below self declarations produced by flag.

Bermuda Guidance Notice 2020-04 – Rev. 2  (issued on 26 June 2020) – COVID-19 – Arrangements for Seafarer Documents

Arrangements for Seafarer Documents when experiencing difficulties in receiving or applying for their national COC’s, Bermuda Endorsements, Bermuda Dischargebooks or conducting STCW training before the date required due to the ongoing COVID-19 pandemic.

Bermuda Guidance Notice 2020-06 (issued on 03 April 2020) – Prevention and Management of COVID-19 on Board

To provide guidance on the steps to be taken to prevent, and if necessary prepare, for a confirmed or suspected case of COVID-19 on board a Bermuda Registered cargo ship.

Master Declaration PSSC

Company Self Declaration ISM DOC

Master’s Self Declaration SMC/ISSC/MLC

BRAZIL

Brazil has issued a notice Portaria DPC/DGN/MB No 11, issued on 26 April 2021, which extends the validity from the expiry date of annual, intermediate and renewal surveys of Statutory Certificates till 31 December 2021.

Extensions shall be requested from LR, who will keep the flag informed about the ships for which the surveys are postponed.

BRUNEI DARUSSALAM

The Maritime and Port Authority of Brunei Darussalam (MPABD) has adopted measures as per IMO’s guidelines, see letter here.

The respective Shipping Notices can be found on MPABD’s website:

http://mpabd.gov.bn/notice-shipping/

BULGARIA

Order No. 130/21.12.2020 – General extension of the expired CoC and CoP of the Bulgarian seafarer due to COVID pandemic situation

CANADA

Where it is not possible to arrange the statutory survey or inspection due to COVID-19, LR will contact Transport Canada for further instruction.

Transport Canada’s Marine Safety and Security branch has created a webpage which provides consolidated and up to date information about the various measures that Canada has taken. The webpage can be found at: COVID-19 measures, updates, and guidance for marine transportation issued by Transport Canada

Ship Safety Bulletin 11/2021 – Update guidelines respecting the mobility of asymptomatic, presumed non-COVID-19-carrying, Seafarers in the marine sector during the COVID-19 pandemic

Ship Safety Bulletin 08/2021 – Measures to mitigate the spread of COVID-19 on passenger vessels and ferries

Ship Safety Bulletin 04/2021 – Revised temporary measures regarding Marine Personnel certificates, discharge books, marine medical certificates and marine counter services

Ship Safety Bulletin 01/2021 – Maximum period of service on board and repatriating Seafarers during COVID-19 (applies to all foreign vessels that operate in Canadian waters)

Ship Safety Bulletin 15/2020  –Temporary guidance regarding the use of non-medical masks or face coverings for workers in the Marine Transportation Sector (this includes Surveyors)

CAPE VERDE

Circular Letter No.06/CD.IMP/2020 Guidelines for adoption of extraordinary measures resulting from the COVID-19 pandemic, to owners, bareboat charterers, managers and representatives of ships flying the Cabo-verdian flag

For statutory certification queries, RO’s should contact IMP as follows:

To: armindo.graca@imp.cv

Cc: manuel.vicente@imp.cv

reporting the concrete situation including:

a) description of the difficulties found when conducting/completing surveys/audits/verifications /repairs;

b) evidences related to constraints in conducting/completing surveys/audits/verifications /repairs;

c) evidences of previous planning (including dry-dock booking, in the case ofshipyards);

d) company/ship implemented plan to return to statutory certification’s normality;

e) RO/RSO action plan proposed to be developed.

Requests will be considered by IMP in light of the justification given, in order to grant an extent up to 3 months of the deadlines in question.

CAYMAN ISLANDS

Guidance Note 05/2020 – Rev.1 – Official Log Books & IMO Record Books (COVID-19)

Guidance Note 02/2020 – Rev. 5 – Impact of COVID-19 on operation of Cayman Islands registered ships

The Flag Administration will give consideration to the extension of mandatory statutory surveys, inspections or audits.

Application for extension of surveys / inspections / audits or the validity of statutory certificates may be submitted to the Flag, accompanied by a recommendation from the ship’s recognised organisation (RO).

Guidance Note 03/2020 rev 2: – COVID-19: Certification of Seafarers on board Cayman Islands ships 

CHILE

M.M. ORD. No 12600/175 Measure to protect crews and stevedores; extension for the inspection, certification and survey of ships

CHINA

Notice on extension of related certificates of Chinese flagged ships engaged in international voyages

Starting from 1st October 2020, the ship survey certificates, Safety Management Certificate (SMC), Document of Compliance (DOC) and International Ship Security Certificate (ISSC) of Chinese flagged ships engaged in international voyages should not be extended automatically. The shipping companies should take the main responsibility for ship safety and arrange the annual survey, audit, and renewal of ship certificates as soon as possible.

COVID-19 Port Entry Restrictions in China.

Please be advised that, with immediate effect, the Dalian local government in China’s Liaoning Province has instigated the following COVID-19 restrictions:

  1. Surveyors attending Ship Repair/Dry Dock facilities in Dalian are to live in a defined inclusion zone for the duration of the ship repair. This requires surveyors to quarantine for the duration of the work, typically 2-3 ​​​​​weeks depending on the refit.
     
  2. Once the work is finished, surveyors are then required to spend 14 days in centralised quarantine in a government facility followed by a further 7 days of home quarantine.     

These new regulations apply to all service suppliers and will affect all survey and inspection activity performed by Lloyd’s Register (LR) and all other Recognised Organisations.

Other Chinese ports

While these restrictions currently apply to Dalian, other ports in China have adopted similar protocols and more ports may follow. We will update our website here as soon as we are aware of changes to this developing situation.

Read full Class News release 

The new version of the Guidance on the Prevention and Control of COVID-19 on Board (V7.0) has been published. The new version has added disposal of domestic waste and sewage.

COLOMBIA

RESOLUCIÓN NÚMERO ( 0275-2020)(Revokes 0156-2020)

"Por medio de la cual se establecen medidas especiales para el ejercicio y control de las actividades marítimas en el marco de la emergencia sanitaria declarada por el Gobierno Nacional por el Coronavirus COVID-19"

(Spanish only)

COMOROS

Coronavirus (COVID-19) – Guidance relating to the postponement/extension of statutory certification and services, Rev. 4 (Ref. No. 21/01855/COM5)

Coronavirus (COVID-19) – WHO Guidance to promote public health measures on cargo ships and fishing vessels (Ref. No. 20/01989/COM)

Coronavirus (COVID-19) – Guidance relating to the certification of Seafarers (Ref. No. 20/01850/COM)

COOK ISLANDS

The administration has issued the following documentation due to COVID-19:

Circular 224/2020 - Extension of Seafarers’ Employment Agreement

Circular 227/2020 - Extension of mandatory surveys, audits, inspections and validity of statutory certificates

Circular 228/2020 - Format of documentation on board Cook Islands’ Vessels

Circular 229/2020 - relating to the certification of seafarers

Circular 236/2020 - Further guidance relating to the certification of seafarers

CROATIA

Croatia have informed IMO of Guidelines for adoption of extraordinary measures resulting from the COVID-19 pandemic including:

- urgent measures adopted by the Republic of Croatia.

- Additional extension of validity of seafarers certificates and documents.

CURAÇAO

Covid-19 Contingency Plan and Guidelines (NTS 18-2021)

The Maritime Authority of Curacao (MAC) decided that all ships' statutory certificates which expire before or on 30th September 2021, and which have not been extended yet by an earlier version of this Contingency Plan, will remain valid with a general initial extension for 3 months provided that:

- The RO have approved.

- The ship owner shall demonstrate when and where the required audits and/or surveys will take place in order to fully comply with the requirements. This information is available on board for local authorities. Together with the acceptance of the RO.

The extension will also apply to certificates issued by service providers conducting services on behalf of the Administration or RO, including, but not limited to service providers re-certifying life-saving equipment, fire-fighting equipment or radio equipment. The subject ship certificates are not required to be replaced by new certificates on which the extended date of expiry is stated.

Remote Survey / Audits: The Administration may also accept a remote inspection/audit in lieu of the onboard survey/audit. The ship owner shall notify the RO's Netherlands branch focal point office, in case they make use of the remote provision. RO will inform MAC afterwards of ships making use of these provisions.

NTS 11-20 - Procedures for Shipping Community re COVID-19:

Scheduled maintenance and inspection surveys can be performed on-board cleared vessels under applicable guidelines by port and health authorities. Emergency maintenance and services on-board during the quarantine period will require special permission from the harbour master.

CYPRUS

Circular No. 31/2021 (29 July 2021) – Urgent provisional measures for the operation of Cyprus ships during Covid-19.

Further to Circular No. 21/2021, proof of applications for Cyprus endorsements attesting the recognition of National certificates of competency issued or to be issued by the Republic of Cyprus between 01/05/2021 and 30/08/2021 shall be valid for a period of five months.

Circular No. 22/2021 (in Greek) (03 June 2021) – Crew changes within the framework of the content of Minister of Health Decree dated 28th May 2021.

Circular No. 21/2021 (28 May 2021) – Urgent provisional measures for the operation of Cyprus ships during the Covid-19 outbreak.

Certificates of competency, certificates of proficiency and documentary evidences issued by the Republic of Cyprus with expiration date between 01/03/2020 and 29/09/2021 shall be considered valid until 30/09/2021.

Circular No. 16/2021 (7 April 2021)- Urgent provisional measures for the operation of Cyprus ships during the Covid-19 outbreak

Extension of surveys: Extension of the annual/ intermediate/ periodic or renewal surveys is possible for all ships’ statutory certificates, subject to authorisation. Extension is possible for up to 3 months from the last date of the window survey, provided that this request is supported by the Classification society of the vessel.

Remote Inspection / Audits: The Administration may also accept a remote inspection/audit in lieu of the onboard survey/audit.

For statutory certificates issued by an RO, and the issuance of a short-term certificate or extension as provided on the basis of this Circular, the SDM should be notified electronically as soon as practicable at shipsafety@dms.gov.cy

CZECH REPUBLIC

Extraordinary measures related to crew documents issued by Maritime Administration of the Czech Republic in relation to the COVID-19 Pandemic

Extension of the validity of seafarer STCW documents by 3 months.

DENMARK

COVID-19 - Instructions for ROs (16 September 2020)

Recognizing that need may arise for postponement and extension beyond limits specified in the Conventions, the Denmark administration will generally look positively upon such requests considering situations of force majeure. In any such case the RO/RSO must forward to the DMA a written application justified by a motivated proposal for period of extension. The application must include a plan describing how the ship will be brought back into regular survey or audit cycle once the force majeure situation is over.

DMA accepts a remote internal audit/inspection in lieu of a physical audit/inspection, if it meets the requirements of the ISM Code, ISPS Code and the Maritime Labour Convention 2006.

Additionally the DMA also accepts, that during the COVID-19 outbreak it will not be required to send a notification to the DMA as per “COVID-19 Instructions for RO acting on behalf of the Danish Maritime Authority of 20 March 2020”, when dealing with internal audits and internal inspections.

Shipping and COVID-19– updated on 14 March 2020

Provides general guidance and information for shipping companies of the services that the DMA can offer and the prevention of COVID-19.

IMO Circular Letter no. 4204/Add.19 – Coronavirus (COVID-19) – Guidance for flag States regarding surveys and renewals of certificates during the COVID-19 pandemic (02 June 2020)

For more information and Questions and answers related to Corona/COVID-19 visit the DMA’s page  Corona/COVID-19 (dma.dk)     

DOMINICA

CD-MSC 10-20 Rev.02 – Coronavirus disease updates (01 October 2020)

CD-MSC 02-20 Rev 01 - Guidance to Assist with Impact of Coronavirus Disease 2019 (COVID-19) on Ship Operations (16 March 2020)

ECUADOR

The flag Administration has issued the Ecuador latest Flag State Instructions on COVID-19 (March, 2020) and the Protocolo General de medidas de bioseguridad para el ingreso de embarcaciones comerciales y no comerciales a Galápagos, en el contexto de la emergencia sanitaria por COVID-19 (August 2020)

EGYPT

EAMS Instruction translation

The flag Administration has no objection that the Classification Societies on her behalf to take the necessary procedure/action regarding extending the validity of legal certificates for a maximum period of three months, in the event that it is not possible to make or complete the examinations within range dates provided that, there are no technical observations or outstanding items issued by the Classification Authority or flag authorisation.

The following cases needs EAMS approval;

1. Extension of Underwater survey due date.

2. Carry out IWS in lieu of Underwater examination.

3. Cases of outstanding observations appear during inspections or during the ship's operation that affect the validity of a legal certificate.

The flag Administration has issued a New update of Measures taken by the Egyptian Ministry of Health in relation to passengers and crews arriving to the Egyptian Ports (dated 29 June 2021). The updates came into force the 23 of July of 2021.

ESTONIA

Circular No. 11, ver. 01 – Operation of the maritime sector in Estonia during the pandemic of COVID-19 in 2021

Circular No. 9, ver. 02 – Proving continuous competence of crew members in COVID-19 conditions

ETHIOPIA

Extension of Certificates and Seafarer books due to COVID-19 (11 March 2021)

The Authority grants further six months extension until end of September 2021 on the validity of the Certificates, Seaman Book and other Documents issued by the Authority.

FINLAND

COVID19_Surveys_and_Certificates_Finland

This provides information on the postponement of surveys and extension of certificates up to 3 months. Application should be made through LR who will co-ordinate with Traficom (flag).

Renewal of competency and medical certificates during the coronavirus pandemic.

Extension of the validity of Certificates of Competency, Certificates of Proficiency and Endorsements during the coronavirus (COVID-19) outbreak

Extension of the validity of fixed-term certificates of competency and certificates of proficiency that expire no later than 31 December 2021 has been allowed. The extension is valid for six months from the original expiration date, and no application is required. The extension also applies to certificates whose validity has already been extended; for these certificates, the new period of validity will begin from the expiration date of the previous extension. No separate application is required for the extension.

Dispensations regarding certificates of proficiency may also be granted if this is necessary because of a disruption caused by the COVID-19 epidemic or some other circumstance of exceptional necessity. The provisions are in force until 31 December 2021.

During the COVID-19 epidemic, if a foreign authority extends the validity of a certificate of competency or certificate of proficiency granted to a person serving on board a Finnish vessel, the endorsement issued by Traficom will expire on the same date as the certificate of competency or certificate of proficiency recognized by the endorsement, but not later than 30 April 2022.

FRANCE

The Administration has released an updated memo (dated 01 October 2021), regarding the extension of validity of STCW and STCW-F certificates, documentary evidences for seafarers, and marine medical certificates for seafarers.

GEORGIA

Order N1-1/211 (09 June 2020) – Control and quarantine rules to prevent the spread of the novel coronavirus during the movement of seafarers in Georgia.

Notice No 14 /CIRC/STCW (16 August 2021)

Certificates of Georgian Seafarers, who are currently serving onboard ships engaged in the international trade and their disembarkation cannot be safely completed in a planned period due to a restriction caused by COVID-19 pandemic, which expire before 01 October 2021 can be extended for a period not exceeding 3 months subject to the application of shipowner/ship manager to the agency.

The application shall also include the agreement of the seafarer in written from attesting his consent to the extension of the certificates.

GERMANY

22 Dec 20 - Current measures of the German flag as a consequence of the COVId-19 pandemic

Statutory Ships Certificates

As had been the case before the outbreak of the corona pandemic, the issuance and renewal of ship’s certificates requires the prior inspection of the ships by surveyors of the recognised classification society or the Ship Safety Division of the BG Verkehr and/or the Federal Maritime and Hydrographic Agency (BHS) (for the scope of ISPS). It is again necessary to conduct surveys (intermediate surveys) for the endorsement of certificates.

- Only in exceptional circumstances - for example if a survey cannot be conducted in a port due to COVID-19 safeguard measures - can the German flag waive the survey on a case-by-case basis.

Seafarers' Certificates

The validity of all seafarers’ certificates (certificates of competency, certificates of professional competence and evidence of qualification) issued by the German shipping administration or by certified course providers and that will expire before 1 July 2021 is extended by 6 months; no application by the individual seafarer is needed for this purpose.

The attached document also includes information and arrangements for Port State control and security, MARPOL and ballast water inspections.

Further information is available at https://www.deutsche-flagge.de/en/coronavirus.

GIBRALTAR

Temporary acceptance of alternative procedures ISM Code Internal Safety Audits

Gibraltar has issued the following as part of a phased return to survey and inspection activity:

SIN 078 – COVID – Use of alternative measures for the completion of surveys

SIN 079 – COVID – GMA approach to a phased return to survey and certification activity.

GREECE

CIRCULAR - Government Gazette No.75.

Please see attached Circular for further explanation

Where surveys, audits and inspections of Greek Flag vessels are not possible to be carried out, the General Directorate for Ships’ Control, Local Inspections Offices of Port Authorities and Authorized Recognized Organizations may grant extension for the execution of the pertinent surveys, audits and inspections and extend the validity of the related statutory Certificates for a period of no longer than three months.

ROs are not required to obtain prior Flag consent but shall notify their actions to the Ships’ Design and Construction Directorate (e-mail dmk@yen.gr, tel: +30 213 137 1951), Ships’ Inspection Directorate (dep@hcg.gr, tel: +30 213 137 1957), Verification of Safety and Security Management of Ships and Port Facilities Directorate (dedaple@hcg.gr, tel: +30 213 137 1904, as regards ISPS/ISM/MLC), Regulations and Control of Organizations Directorate (dkeo@hcg.gr, tel.+30 213 137 1878) and Director’s office of General Directorate for Ships’ Control (dkc@hcg.gr, tel.+30 213 137 1959), as appropriate.

The administration has advised IMO of MEASURES TAKEN BY THE HELLENIC MARITIME ADMINISTRATION WITH RESPECT TO COVID-19 with respect to Reporting Requirements, Restrictions of Ship Operations, Seafarers Health, Inspection, Certification and Liability, Extensions of Seafarers Certificates and Sea Service.

Circular: 7th July 2020: Update of the measures taken by the Hellenic Maritime Administration with a view to facilitate and progressively restore maritime transport services and connectivity

The Administration has published the below updates on Seafarers’ certification related measures as result of COVID-19:

Notice Ref. No. 2233.1-34/22726/2021 (31 March 2021) – All Certificates of Competency (COCs) and Certificates of Proficiency (CoPs) due to expire during the period from 01 April 2021 to 30 September 2021 are granted with a general extended validity of six (6) months, regardless of whether an extension has been granted before.

Notice Ref. No. 2233.1-34/71701/2021 (01 October 2021) – All Certificates of Competency (COCs) and Certificates of Proficiency (CoPs) due to expire from 01 October 2021, are granted with a general extended validity until 30 November 2021.

HONG KONG

Hong Kong Marine Department issued a notice on 3rd April regarding Seafarers’ Agreement and Certification, Surveys, Audits and Statutory Certificates, Port State Control in Hong Kong and Non-interrupted Services.

Special Arrangements by the Hong Kong Marine Department under COVID-19 Pandemic Situation

ICELAND

Maritime notice IMO-1-2020 (with later amendments)

Includes information on 3 month extensions to Ship Certificates, Inspections, Flag state surveys, Certificates of Competence

INDIA

DGS Order No. 29 of 2021 (09 August 2021) – Extension of Certificates of Competence and Certificates of Proficiency

The Directorate extends Seafarers Certificates of Competence (CoCs) and Certificates of Proficiency (CoPs) of all those seafarers until 31 December 2022 or one contract, whichever is earlier, and irrespective of whether a seafarer has availed extension under any previous Order/SOP subject to the conditions established in the Order.

DGS Order No. 23/2021(14 May 2021) – Conduct of Ships Statutory Surveys, Inspections and Audits for the purpose of issuance of Certificates, endorsements of Certificates and Extension of validity of Certificates during COVID-19 pandemic.

This order established procedures for conduct of Surveys /Audits /Inspections which are falling due on or before 31 August 2021, and issuance of Short Term Statutory Certificates.

DGS Order No. 21 of 2021 (11 May 2021) – Extension of the validity of ship sanitation certificate for Indian registered vessels operating on the coast of India in view of COVID-19 Pandemic

The validity of the Ship Sanitation Certificate of all Indian registered vessels operating on the coast of India is further extended for a period up to 30 November 2021.

DGS Order No. 20 of 2021 (11 May 2021) – Extension of the validity of Recruitment & Placement of Seafarers License (RPSL) and Audit of RPSL in view of COVID-19 outbreak

This Order has extended the date of validity of the Recruitment & Placement of Seafarers License (RPSL) expiring between 01st April 2021 to 31st July 2021 (both days inclusive) up to 30th September 2021 for the purpose of undertaking Annual, Renewal Inspection of RPSL

DGS Order No. 16 of 2021 (28 April 2021) – Extension of Certificate of Competency and Certificate of Proficiency

The Directorate extends all Seafarer Certificates of Competence (CoCs) and Certificates of Proficiency (CoPs) till 31 December 2021 or one contract, whichever is later and irrespective of whether a seafarer has availed extension under any previous Order/SOP or is ashore or on board the ship subject to demonstrating continuous professional competence through sea service and seafarer joining ship on/prior to 31 July 2021.

DGS Order No. 15 of 2021 (28 April 2021) – Standard Operating Procedures / Protocols (SOP) for controlled crew change – resumption of e-pass facility

Technical Circular 076/2020 – Personal Protective Equipment

Advice on the use of masks.

INDONESIA

Circular Letter SE 2 Year 2021 (14 February 2021) – on Extension of Guidelines for Contingency Plan for Seafarers, Ship Owners/Operators and Maritime Education and Training Institutes due to COVID-19

Seafarers Certificates of Competency (CoC) and Certificates of Endorsement (CoE) which expiry during the validity period of the circular letter ( 01 January 2021 – 31 December 2021) can have a temporary CoE issued which will be valid for another year, by submitting a self-declaration and a copy of the expired certificate including a written statement from ship owner/operators to the Directorate General of Sea Transportation.

Similar arrangements are in place for other seafarer certificates.

IRELAND

Marine Notice No.15 of 2020 (Amended 07/09/21): Temporary Contingency Planning for the Surveying and Certification of Irish Registered Ships

The MSO will consider on a case by case basis, any necessary extensions or equivalent arrangements to be actioned taking account of the guidance issued by the IMO. This applies to certificates issued by service providers, recognised organisations and recognised security organisations (RSO’s) carrying out surveys, verifications and inspections on behalf of the IMA.

Marine Notice No. 14 of 2020 (Reissued 06 Jan 2021 & Expiring 30 April 2021)

This sets out temporary contingency measures for the validity of seafarer documents.

Marine Notice No. 06 of 2020 (Amended 20/07/2021) – Maritime Declarations of Health

ISLE OF MAN

Technical Advisory Notice – Ref. 002-20 (Rev.5 – Issued 23 Sep 2020) – COVID-19 – Advice to Ship Operators

Provides information for seafarers if their certification is expiring, what to do if the ship falls below safe manning levels due to COVID-19, implications related to the MLC, and delays in surveys and audits which may require extension to certificates. LR should submit to the Ship Registry an application for the extension of surveys, inspections or audits and/or the validity of statutory certificates accompanied by a recommendation of the course of action to be followed.

Many of the Ship Registry’s staff will be working remotely and during this time the preferred method of contacting the Ship Registry is by email using the contact list below:

General: shipping@gov.im

Survey: marine.survey@gov.im

Registry: registry.marine@gov.im

Seafarers Documents: seafarers@gov.im

MLC: MarineMLC.DfE@gov.im

Finance: marine.finance@gov.im

Marketing: marine.marketing@gov.im

You can find the full contact list here: https://www.iomshipregistry.com/about/contact-us/.

ITALY

Please contact LR if you have any urgent cases requiring a survey.

CGCP.REGISTROUFFICIALE.2020.0030132

Provides information on: remote surveys for all statutory certificates including ISM, ISPS and MLC; remote occasional surveys; conditions for postponement of surveys and extension of certificates; FS and PSC inspections.

Upon satisfactory completion of any remote surveys, regardless the due periodicity (i.e. annual/periodical /renewal), the statutory certificates will be re-issued with one year validity since the date of survey of anniversary date. Afterwards, at the earliest opportunity but not later than twelve months, an on-site survey shall be carried out to reinstate the normal certification regime.

CGCP.REGISTROUFFICIALE.2020.0034481

Provides information on: Underwater examination in lieu of dry-docking survey because of unavailability of docking facilities; Survey items to be examined.

Upon satisfactory completion of the survey, a short term certificate shall be issued valid three months. Afterwards, the ship shall be dry-docked for survey.

CGCCP.REGISTRO UFFICIALE.U.0079562

This extends the arrangements for dry-dock inspections of the bottom of the ship to 30th Sept 2020.

4 Jan 2021 - Extension of validity of Certificates of Competence and endorsement certificates

The extension of validity for the endorsements of Certificates of Competence issued by foreign countries are automatically extended until disembarkation, without any administrative formality.

Extension of validity of certificates relating to international conventions (MARPOL 73/78, Ballast Water Management Convention, Anti-fouling Systems Convention)

Measures to Address Covid-19.- updated 15 May 2020.

Measures for the management of the epidemiological emergency from COVID-19 on board cruise ships:

The Italian government has begun implementation of "COVID-19 phase two" in response to encouraging evidence of a significant reduction in the spread of COVID-19 in European countries and has reopened the cruise market for the resumption of operations from 15th August 2020.

Circular 32/2020 – Recognition of certificates in compliance with MLC 2006 & the STCW Convention

Measures arising from the covid-19 emergency regarding certificates relating to the international conventions (MARPOL 73/78, Ballast Water Management Convention, Antifouling Systems Convention).

With particular reference to MARPOL certificates issued in regard of Annexes I, II, IV and VI, Ballast Water Management and Antifouling System remote annual and intermediate surveys may, on an exceptional basis, be conducted in order to issue a provisional certificate with a validity of 6 months. In all cases, the full survey will then have to be carried out in port at the next opportunity.

Extension of the validity of the two-year medical examination certificate for seafarers

The validity of medical certificates is extended to 90 days after 30 April 2021

The extension of the two-year seafarer medical examinations is postponed to 31 October 2021 limited to seafarers who were embarked on or before 17 September 2021 and to 31 December 2021 limited to seafarers currently embarked on units carrying out long-distance navigation, whose two-year medical certification has expired during embarkation. Full communication here.

JAMAICA

Circular No. 20-07-01 – Measures to facilitate continued operation of ships during coronavirus (COVID-19)

If the previous extension of validity of certificates to June 30, 2020 has expired, and it has still not been possible for the necessary surveys to be conducted, owners/managers are required to make contact with the MAJ through the associated RO for further guidance.

JORDAN

Actions taken by Jordan Maritime Commission For prevention of COVID-19: includes the extension of validity for seafarers certificates.

KENYA

Marine Notice No. 2 of 2021 – Implementation of the Merchant Shipping Act, 2009, during the COVID-19 pandemic period

This Notice sets out temporary measures in relation to the validity of seafarer’s documents for Kenyan seafarers ashore and those currently serving onboard vessels engaged on international voyages and near-coastal voyages.

Marine Notice No.2 of 2020 - Implementation of the Merchant Shipping Act, 2009

In cases where surveyors, auditors and/or inspectors are not able to undertake scheduled surveys, audit, and inspections due to restrictions imposed by COVID-19 pandemic, the Authority will consider requests for extension/postponement under force majeure, on a case by case basis.

Guidelines on ship’s crew change and seafarers repatriation

The guidelines focus on all stages of the crew change administration including arrangements for seafarers who are no longer medically fit to work.

KIRIBATI

Kiribati have issued Marine Circular 53 on "Extension of Statutory Certificates, Surveys, Audits & Inspections due to COVID-19"

Marine Circular 53/2020 - Extension of Statutory Certificates, Surveys, Audits & Inspections due to COVID-19.

MN 04/2020 - all Kiribati issued STCW and STCW-F certificates and Medical fitness certificates which have expired since 01 April 2020 are extended until 01 April 2021.

KUWAIT

KSN-MTD. Circ.1/2020 & Circ.1/2020 (Add.1)

In cases where RO surveyors are not able to undertake scheduled surveys or audit due to restrictions imposed by COVID-19, the Administration will consider postponement under exceptional circumstances for vessels for which the time frame of endorsement or renewal of certificates is three (3) months extension may be granted without further approval from the Administration.

While all reasonable efforts should be taken to ensure that statutory certificates are kept valid, ROs are hereby authorised to grant extension on behalf of Administration.

Addendum 1 extends the Validity period of Circular KSN/MTD Circ.1/2020 for a further period of 1 month starting from 1 July 2020 and allows an extension of one month for vessels already granted a three month extension based on KSN/MTD.Circ1/2020

LATVIA

08-01/2420 – Maritime Sector in Latvia after lifting of emergency situation

The emergency situation due to the COVID-19 pandemic ended on 9 June 2020 and a number of restrictions regarding the movement of persons and vehicles has been introduced to prevent any further spread from external countries.

For more information visit the Maritime Administration COVID-19 page.

LEBANON

Contingency measures taken in view of the COVID-19 outbreak pertaining to the extension of ships’ and seafarers’ certificates.

LIBERIA

Marine Advisory 07-2020-2 – Guidance to assist with impact of Coronavirus Disease (COVID-19) on ship operations

Provides instructions for the extension of certificates and postponement of surveys and audits where it is not possible to attend the vessel. It also provides instructions related to SEAs and seafarer certification.

In response to the COVID-19 pandemic, the Liberian Administration has issued guidance on Seafarers certification and ship survey and certification to assist Liberian seafarers’, owners and operators of Liberian flagged vessels and those working on behalf of the Registry. This guidance is available on the Liberian Registry’s website at: Liberian Registry response to the COVID-19 pandemic.

LIBYA

Circular 03/2021 (19 Sept 2021) – Further extension of the STCW Certificates and associated Endorsements

STCW Certificates including Certificates of Competency (COCs), Certificates of proficiency (COPs) which expire on or after 01 October 2021 are automatically extended until 31 December 2021.

Circular 04/2020 (01 April 2020) - Interim policy on extension/postponement of surveys/audits and inspections due to COVID-19.

LITHUANIA

Measures taken by Lithuania concerning Covid-19

In case of endorsement of statutory certificates when annual, periodical, intermediate, bottom survey, audit, inspection cannot be held within the window, the certificate will remain valid for 3 months after the end of the applicable window without specific consent or approval from the Lithuanian Transport Safety Administration.

LUXEMBOURG

Circular CAM 002/2020 on special measures - COVID-19(updated version 17 November 2020)

This provides for service beyond the period of validity of the Seafarer Employment agreement, extension of the validity of the seafarer documents beyond their expiry dates, and the extension of statutory certificates, surveys, audits and flag state inspections. Any extensions to statutory surveys, audits or certificates that LR issue should be made vis LR to the Administration.

MALAYSIA

MSN 04/2021

Extension of the validity of Ship Statutory Certificates for the year 2021 due to the coronavirus disease (COVID-19) pandemic situation.

MSN 02/2020 Annex V

Marine Department Malaysia hereby authorized Recognized Organisations (RO) to issue the extension of the ship’s statutory certificates in relation to the survey as follows: -

(i) annual or periodical survey,

(ii) renewal survey not related to bottom inspection, and

(iii) intermediate and renewal audit for ISSC, MLC and SMC;

with the condition that the extension(s) shall not be more than three (3) months from the anniversary or expiry date of the certificate OR until 30 June 2020, whichever is earlier.

MSN 02/2020 Seafarer and Ship Operator Guidance v5

Annex I - Precautionary Actions v1

Annex II – MARDEP Instructions v1

Annex III – Extensive Guidelines v2

MALDIVES

Marine Circular: INT- 2020/001: Extension of expiry dates of CoC and trading certificates issued to Maldivian flag vessels.

MALTA

Malta MS Notice 158 - Extraordinary measures resulting from the COVID-19 Pandemic

Provides information on extension of sea service in SEAs, extension of seafarer certficates beyond their expiry dates, and extension of statutory certificates, surveys, audits and inspections. LR shall apply to the flag for permission to extend.

Procedures for the extension of periodical surveys pertaining to the Certificate of Compliance to Trade as a Commercial Yacht (CoC) by Remote Survey and for the extension of the periodical surveys pertaining to Statutory Certificates

Commercial Yacht Remote Survey Guidelines

Due to the present exceptional circumstances this Administration is implementing a procedure wherein the periodical surveys pertaining to the Certificate to Trade as a Commercial Yacht (CoC) and to the related Statutory Certificates (issued to Commercial Yachts) may be extended/postponed by carrying out remote surveys.

The remote survey procedure is being implemented in order for it to be used solely in exceptional cases when a surveyor cannot physically attend onboard a Malta flagged commercial yacht to carry out periodical surveys.

The scope of the remote survey is intended solely for postponing the CoC periodical survey and related Statutory Certificates' periodical surveys (annual, intermediate or renewal) due date by a period of up to 6 months.

The is procedure comes into effect on the 1st May 2020 even though, on a case by case basis and at the discretion of the Administration, the procedure may also be applied to periodical surveys which were due in the first months of 2020.

MARSHALL ISLANDS

The Flag has produced its own webpage on the COVID-19 arrangements which may be found at https://www.register-iri.com/covid-19/

MSA No. 07-21– Coronavirus Disease Updates (21 May 2021)

This provides information on vessel calls in affected ports, vessel inspections and other boardings and extension of the Seafarer Employment, extension of seafarer certification.

MSA No. 05-21  – Temporary alternative inspection protocols during COVID-19 pandemic response and recovery (27 April 2021)

MSA No. 25-20 – Handling ISM, ISPS, and MLC, 2006 due to Exceptional Circumstance of COVID-19 (02 July 2020)

MSA No. 24-20 – Handling the validity of Ship Certificates due to COVID-19 (02 July 2020, renewed 02 July 2021)

Provides guidance on maintaining the validity of statutory certificates and extending the period between surveys. Please note that flag authorisation is required in each case for any remote work.

For listings of all MSA’s please follow the links:

Marine Safety Advisory Index

Active Marine Safety Advisory Index

MAURITIUS

Mauritius Merchant Shipping Notice, MSN-18/2020 Reg Vessels and Seafarer’s certificates during the Covid-19 Pandemic

  1. The Mauritius flag Administration has issued Merchant Shipping Notice Ref. MSN-18 of 2020 providing instructions with regards to extension of Seafarers Certificates, Seafarers Employment Agreement (SEA), statutory surveys, audits, inspections etc as outlined below due to outbreak of COVID-19 pandemic.

  2. In cases where the authorised RO is unable to attend the vessel to complete a survey or inspection leading to the endorsement or renewal of a relevant certificate, then after due authorisation a short-term certificate may be issued with validity of not more than 3 months from the date of expiration of the current certificate or the closure of the required window for the conduct of the required activity. It remains the responsibility of the Operator and the Master to ensure that the vessel is maintained and operated in accordance with the statutory requirements for the duration of the short-term certificate.

  3. On expiration of the short-term certificate, or earlier if circumstances permit, a survey or inspection, must be completed and a new certificate issued, aligned with the expiration date of the previous certificate.

  4. Annex 1 of MSN 18/2020 provides clarification on queries raised in respect of seafarers’ certificates, ships’ surveys, further extensions and remote surveys.

Master Declaration MSN 18 of 2020

MEXICO

Measures implemented by Mexican Authorities against the COVID-19 Pandemic, in terms of Maritime Navigation

The validity of all the issued certificates by the National Maritime Authority has a 60 calendar-day deferral starting on June 1st. Among these certificates are those for the construction of ships.

MOLDOVA

Operational Directive No.196

Extension of statutory inspections and issuance/endorsement of statutory certificates, extension of certificates of endorsements issued under I/l0 of the STCW Convention, due to COVID-l9 pandemic period

MONTENEGRO

345/20-05-2320/1; Temporary Measures caused by COVID-19 pandemic.

Includes, extension of validation of maritime documents after expiry date ( certificates of competency, health certificates, certificate of proficiency)

MOROCCO

Information Note: Summary of temporary measures applicable to the maritime sector implemented by the Kingdom of Morocco in relation to the spread of COVID-19.

Extension of ship certificates until 1 July 2020. This does not apply to ISM, ISPS ad MLC certificates which may be kept valid by the issuance of a provisional certificate for 6 months. Seafarers certificates are also extended to 1 July 2020.

MYANMAR

The Administration has issued Marine Guidance 1/2020 and have advise their Recognised Organisations via Letter DMA/DDG-Tech/123 regarding extension of validity of ship certificates

Marine Guidance 05/2020: Extension of Seafarer Employment Agreement during the outbreak of Coronavirus Disease (COVID-19) Pandemic

Marine Instruction (8/2021): Further extension of validity of the STCW Certificates of Myanmar seafarers serving onboard during the COVID-19 pandemic

For Myanmar seafarers who are currently serving ONBOARD and engaged on international voyages and near-coastal voyages, the validity of the STCW certificates expiring between the period of 01 July 2021 to 31 December 2021 shall be extended to 31 March 2022 without need to submit application at the DMA.

All Myanmar seafarers ASHORE are strongly encouraged to apply for revalidation of their COCs and COPs upon the completion of online courses or practical trainings for revalidation at the earliest opportunity in accordance with the stipulated requirements for revalidation of respective certificates.

Marine Guidance 08/2020 Extending the validity of the certificates of Myanmar registered vessels trading in international voyages.

This revises Marine Guidance (3/2020) to allow extension for a period of three months to the validity of the Myanmar Registered vessels' certificates the expiries of which fall between 30th September 2020 and 3Ist December 2020.

Marine Guidance 09/2020 Guiding principles for the further extension of the validity of certificate beyond its statutory maximum during the COVID-l9 pandemic

This guidance provides the step-based approach (guiding principles) to the issuance of short-term certificate for further extension beyond three months in the circumstances where it is impossible to conduct survey, inspection or audit.

NETHERLANDS

Coronavirus (COVID-19_) Contingency Plan and Guidelines – Revision 7 (30 September 2021)

Certificates which expire before or on 31 December 2021, and which have not initially been extended yet by an earlier version of this Contingency Plan, will remain valid with a general initial extension for 3 months provided that it is approved by the RO and the shipowner demonstrate that sufficient attempts have been made in order to arrange for necessary audits and/or surveys without success. 

The extension will also apply to certificates issued by service providers conducting services on behalf of the Administration or RO, including, but not limited to service providers re-certifying life-saving equipment, fire-fighting equipment or radio equipment.

Notice to Shipping 12: Procedures for Shipping Community icw COVID-19

As part of the efforts to revive the local economy, the government step-by-step allows more traffic and activities in its commercial ports. The first phase is to re-open the commercial ports for the following activities:

• Cargo/bunkering/provisioning/vessel repairs

• Waste reception under MARPOL Annexes I-V

• Lay-up of vessels and yachts

• Crew changes and repatriations

• Maintenance & services on-board

• Local commercial vessels

NEW ZEALAND

Exemption No. GE-11-20: Extending the Validity of New Zealand Seafarer Ancillary Certificates until 28 Feb 2021

More information is available at https://www.maritimenz.govt.nz/commercial/certification/documents/Seafarer-certificates-expiringduring-COVID19.pdf

NIGERIA

MN/07/20/SN02: Extension of validity of Statutory and Trading certificates for all Nigerian registered vessesl including STCW certificates issued by the Nigerian Maritime Administration and Safety Agency (NIMASA).

MD/10/FMT/VOL.XX/250: Declaration to keep Nigerian ports open and sustain port operations by adopting safe and best industry practices amid the COVID-19 Pandemic.

NORWAY

Norway - Extension_of_certificates_and_vessel_instructions v1.01

The NMA shall be kept informed of when and to which vessels the extension are issued.

Norway - Guidelines for seafarers signing on and off ships in Norwegian ports

Norway - Implementation of ISM audits – extended deadline

Hours of Rest and Manning

Instructions to Class 2-2020 Rev.3

The Norwegian Maritime Authority (NMA) has decided that certificates and vessel instructions which expire before 1 January 2022 may be granted a 3-month extension without further approval from the NMA. For compliance with paragraph 7.4 LR will send the NMA an email containing a simple message with the date of issue and to which vessel extensions to certificates were granted.

The Norwegian Maritime Authority publishes further information on the COVID-19 pandemic issue. Check its internet on https://www.sdir.no/en/news/latest-new-on-coronavirus/.

Instructions to Class 3-2020

Verification of safety management systems (ISM) by means of remote audits

Norway requirement Risk assessment and emergency preparedness in the context of the COVID-19 pandemic.

2020/29980-2 Extending the validity of all trading certificates and vessel instructions expiring in 2020 for Norwegian-flagged ships

Initially, the extended validity of trading certificates applied to certificates expiring before 12 June, however, the Norwegian Maritime Authority (NMA) has now decided that all trading certificates and vessel instructions expiring in 2020 will be granted a 3-month extension without further approval from the NMA.

Please see the NMA website for information regarding Provisional Certificates of Nationality/Registry and Continuous Synopsis Records (CSRs) as PDF copies only.

Guidelines regarding the change of crew and those who are travelling to and from the ship.

Instructions to Class 6-2020 Rev.1

Further extensions of statutory surveys and completion of renewal surveys by means of alternative methods due to COVID-19.

Covid -19 - Norwegian protocols with regards to crew change on ships - Norwegian Maritime Authority (sdir.no)

OMAN

Maritime Circular No.07/2020 - General Instruction in respect of shipping and port operations.

Instructions for Omani vessels, shoreside maritime personnel, vessels calling at Omani ports, terminals or offshore installations.

Maritime Circular No: 6/ 2020 (Rev.1): Relaxation measures for ships’ statutory survey and certification services.

PAKISTAN

SHIPPING NOTICE NO. 002/2020

Where surveys are due on vessels located overseas and it becomes difficult for attendance by a surveyor either MMD Surveyors or RO, the MMD will consider the extension of mandatory statutory survey windows by issuance of short-term certificates, on a case by case basis. Operators are advised to make requests to POMMD in good time before the expiry date to avoid Port State Control issues.

PANAMA

MMN-07/2020 (updated Sept 2020)

All statutory Certificates’ extensions for the maximum period of three (3) months according to Conventions shall be requested on a case by case basis to this Administration. The postponement/extension of the inspection of the outside ships’ bottom will continue to be processed on a case by case basis. Inspections afloat using remote inspection techniques might be allowed under exceptional circumstances. Extensions beyond three (3) months may require an appropriate risk-based survey approved by the RO, including mitigation measures. Remote surveys may be allowed after evaluating the scope intended to cover, and on a case by case basis due to exceptional circumstances.

MMN 03/2020 (Revised Sept 2020) Coronavirus and Seafarers employment agreement and Certificates

Provides information on extension of SEAs and extension of seafarer's endorsements

Panama SEG_01_15_01_APPLICATION_FOR_CREW_DISPENSATION_1 (1)

An application form for the above.

Instructions for repatriations, embarkation or disembarkation of crew during the COVID-19 pandemic (revised 22 June 2020).

Panama has issued a comprehensive list of all the coronavirus related MMN’s which can be found here.

Note No. 106-01-05-2020 DGMM – Temporary extension measures to MARPOL ANNEX VI-REG. 6.6 ; 22A3 , 22A9

The temporary extension measure will be for a period of 3 months from the various deadlines indicated in the document.

Actions taken by the AMP for Seafarers during COVID-19

This is a summary of the actions taken with hyperlinks to the relevant marine notices.

PHILIPPINES

Marina Advisory 2021-29   Further extension of the validity of STCW certificates as a temporary contingency measures amidst the COVID-19 pandemic

All STCW certificates previously extended, but which were not-revalidated up to now due to lack of refresher training as applicable to their certificate to be revalidated, shall be extended up to 31 December 2021 without the need to file for an application of extension at the MARINA. This applies to all seafarer’s who are both ONBOARD or ASHORE.

All STCW certificates issued by MARINA that are expiring between the period 01 July to 31 December 2021 (dates inclusive) shall be extended for a period of one (1) year from the date of expiry of the certificates without the need to file an application of extension at the MARINA. This applies only to all seafarers who are ONBOARD.

MA 2020 – 67: Extending the coverage of expiring SIRB/SRB for Seafarers currently onboard ships and ashore operating both in domestic and overseas waters.

All Seafarers Record Books, or Seafarers Identification and Record Books currently serving on board ships and ashore expiring between 13 March 2020 to 31 Dec 2020 shall be extended for a period of one (1) year from the date of expiry without the need to file for an application at the MARINA.

Marina Advisory 08-2020 – Guidance concerning Filipino seafarers onboard vessels affected by restrictions in connection with the 2019-nCOV Outbreak

Marina Advisory 52-2020 – Guiding Principles (step-based approach) developed by the International Association of Classification Societies (IACS) regarding surveys and renewals of certificates during the COVID-10 pandemic

Marina Advisory 62-2020 – Guidelines for the establishment of the Philippines Green Lane to facilitate the speedy and safe travels of Seafarers, including their safe and swift disembarkation, and crew change during the COVID-19 pandemic

POLAND

21 Aug 2020: Guidelines on extending the validity of seafarers’ maritime documents in the period of COVID-19 pandemic state

Seafarers documents that expired on 1 February 2020 or later and cannot be revalidated due to exceptional circumstances resulting from COVID-19 outbreak remain valid until 31 December 2020. Such an extension does not require any separate official confirmation.

PORTUGAL/MADEIRA

Guidelines for adoption of Extraordinary Measures COVID-19 Ver. 2 (Ships)

Guidelines for adoption of Extraordinary Measures COVID-19 Ver. 1 (Seafarers)

Guidelines for adoption of Extraordinary Measures COVID-19 (IHM)

Whenever, and concerning to statutory certification, the maintenance of its validity (surveys and/or annual/intermediate audits within the window) or renewal (surveys and/or audits within the window) cannot be ensured due to the constraints caused by COVID-19, RO’s, RSO’s and Companies, depending on the situation concerned, shall contact DGRM through the following e-mail address

To: marad@dgrm.mm.gov.pt

Cc.: technical.mar@madeira.gov.pt

REPUBLIC OF KOREA

Contingency Guidelines for Ships and Seafarers against Coronavirus (COVID_19) including validity of ships certificates, remote surveys, crew changes, employment period and validity of certificates.

ROMANIA

Measures for seafarers certificates (06 August 2021)

Certificates of competency and certificates of proficiency which will expire during seagoing service are accepted with general extended validity until 31 December 2021.

For any additional information please contact the Romanian Naval Authority at rna@rna.ro.

RUSSIAN FEDERATION

Information letter (Ref. АП-Д5-29/16356) (03 September 2021) – On extension of urgent measures taken due to the pandemic of coronavirus COVID-19


In order to facilitate the uninterrupted operation of the international shipping, the previously adopted urgent measures, outlined in the Information letter of the Ministry of Transport of the Russian Federation of 8 June 2021 ref. АП-Д5-29/9805 regarding seafarer’s certificates and documents which have expired or are due to expire, are hereby extended to 31st of December 2021 inclusive

SAINT VINCENT & THE GRENADINES

Circular No. GEN 025 – Rev. 11 – COVID-19 Advice from Maritime Administration (18 September 2021)

In cases where RO surveyors are not able to undertake scheduled surveys due to restrictions imposed by COVID-19, this Administration will consider applications for extension/postponement under force majeure on a case-by-case basis. The Shipowners/Ship Operators/Managers should use application form as per GEN 001 circular. The application form should be stamped, signed and commented by RO. In addition, there must also be evidence that the ship has a plan that covers how she will be brought back into the regular survey cycle.

These temporary measures shall remain in place for a period of three (3) months starting from 18 September 2021 and are subject to review as the situation develops.

Technical Circular no. 20: Advice from the Maritime Administration on COVID-19 Pandemic ( 23 April 2021) 

SAUDI ARABIA

Circular No (03) 2020

Ships for which endorsement or renewal of statutory certificates is due before 30th June 2020, a three (03) months extension may be granted. Therefore, these certificates will remain valid during the extension period without pre-approval of TGA (MTS) and are not required to be replaced by new certificates on which the extended date of expiry is indicated.

The extension will also concern certificates issued by services providers for servicing of life saving equipment, fire-fighting equipment or radio equipment.

Circular 1/2020(Add.2): Remote Surveys/ Inspections/Audits: The Administration may accept Remote Surveys, Inspections and Audits in lieu of the onboard survey/audit.

SINGAPORE

Singapore - sc_no_3_of_2020

Provides instructions for the extension of certificates and postponement of surveys and audits where it is not possible to attend the vessel. Applications are to be made via LR. It also provides instructions related to seafarer certification.

Circular 6 of 2020: Extension of STCW certificates

Singapore Crew Change Guidebook 4th Sept 2020.

SOUTH AFRICA

MIN 07 of 2021: COVID-19 – Process for extension of Seafarer Certificates

This Marine Information Notice seeks to advise Seafarers, employers and crewing agencies of the process to obtain documents to extend the validity of certificates issued in accordance with the Merchant Shipping (Training, Certification and Safe Manning Regulations 2021.

MN 09 of 2021: COVID-19: Fishing Vessel Personnel Assessment Exception

This Marine Notice provides for the conduct of temporary relief of written examinations for Fishermen and Motormen Certificates.

MN 26 of 2020: Coronavirus Information and Emergency Contact Details

An update on managing the coronavirus pandemic with important contact numbers and general information.

MN 28 of 2020 - COVID-19 Vessel Preparedness for Shore-Based Personnel Interaction

This Marine Notice serves to inform about guidelines related to safe ship and shore personnel interaction and protective measures to be implemented in order to curb the spread of COVID-19.

VALIDITY OF SOUTH AFRICAN CERTIFICATES DURING COVID-19 PERIOD

Guidelines for Seafarers and Vessel Certification

MN 47/2020: COVID-19 Level 1 Crew Changes

This Marine Notice serves to inform all seafarers that they are permit to embark and disembark vessels under LEVEL 1, effective from 01 October 2020.

SAMSA Services Available at National Risk Level 2

MN 41 of 2020

All the relevant marine notices can be found on the administrations website www.samsa.org.za.

SRI LANKA

MSN 07/2020 – Revised (with effect from 16th Nov 2020)

Extension of the validity of Seafarers Certification: All CDCs, COCs, training certificates, associated endorsements and cooks' certificates issued by MSS which have expired or are expiring between 01st May and 31st December 2020 will be extended till 31st December 2021.

SPAIN

Measures to minimize the effects of the occurred sanitary crisis of COVID-19 in the field of the merchant marine (Updated 5th June)

Includes details on the gradual reactivation of inspections and surveys for both national and foreign ships in Spanish Ports and the extension of the validity of certificates of competency, training and medical.

SWEDEN

TSG 2020-2577 Rev.5 (04 March 2021)

The Swedish Transport Agency considers the Covid-19 outbreak to be a force majeure situation.

Duration of statutory certificates

The Swedish government has decided that all ships’ statutory certificates that expire on or after the 1st of April 2020 and before 31st of May 2021 will remain valid for an additional 15 months from the original date of expiry of the certificate, but not longer than until the 30th of September 2021, without a specific decision or approval from the Swedish Transport Agency or the RO.

The certificate, which has a date of validity, which has passed, remains valid along with this notice. There is no need to approach the Swedish Transport Agency to take advantage of this extension, but ships are encouraged to retain a copy of this notice on board for the guidance of officials should it be required.

Note that the automatic extension of certificates does not include extensions related to ISM or ISPS, further information is found under Section under 1.2 Interval of surveys and audits and under Section 7, Port facility security.

In all cases, the RO must maintain a record of ships receiving extensions to surveys or certificates and ensure the Swedish Transport Agency is kept informed about the ongoing status.

Ship owners and Managing companies should arrange for the survey/audit/inspection of their vessels at the earliest opportunity. In the event that it is not possible for a shipowner to comply with the requirements concerning interval surveys and audits, including annual/periodical/intermediate/bottom- surveys, these may be postponed for a maximum of six months.

SWITZERLAND

Flag State Directive – No.1 2020(rev.2) Measures and Policy of the Administration relating to the COVID-19 pandemic

All Statutory and related certification issued by SMNO and/or any Recognized Organization (RO) shall remain valid and are extended until further notice for a maximum duration of 3 months. RO’s shall notify SMNO for each certificate and vessel concerned.

TANZANIA

MSN 2420 – Amendment 1/2021:  Guidance Relating to the Extension of Validity for Seafarers Documents and Certificates due to Coronavirus (COVID-19) pandemic

Extension of Certificates of competency and Certificates of proficiency which will expire before 01 October 2021 will be accepted with general extended validity for  a period up to three (3) months after date of expiry.

Continuous Discharge Certificates (CDC); endorsements confirming or recognizing a certificate of competency, certificate of proficiency, certificate of an approved training course and certificate of GMDSS radio operator which will expire before 01 October 2021 will be accepted with general extended validity for a period up to three (3) months.

Within the extended period the individual seafarers will not be required to apply for extensions of validity of a particular certificate or document.

THAILAND

Ref No. 0322/1467 and Announcement Ref No. 56/2563(A.D. 2020) Reg. Extension of Statutory Surveys, issuance/ endorsement of statutory certificates and Extension of seafarer’s certification/ documents etc due to COVID-19 outbreak 1

The flag has instructed that all certificates and supplementary documents, due date before 1st July 2020, issued by Marine Department have been granted a 3-month extension. The extension may also apply to certificates or supplementary documents granted by service providers to the vessels.

In addition, for Thai flagged vessel supervised by recognized organization(RO), the owners shall ensure that recommendations form ROs are to be carried out.

TURKEY

INSTRUCTIONS - Translation

Turkish Flag Administration announced that the Corona Virus pandemic is to be considered as a force majeure.

The RO shall make extension/postponement requests on ship-basis for renewal surveys/inspections and docking surveys and the process shall be conducted in accordance with the instructions of the Flag Administration. Furthermore, the RO must submit supporting documents related with requests. For extension formalities to be done in addition to these; the process described in this Letter of Instructions shall be performed and extension formalities completed as well as their reasons shall be reported to the Flag Administration on a weekly basis until the end of office hours on Friday.

COVID-19 - Further Extension of Seafarers Certificates

The validity of the Turkish Seafarers’ Seaman’s Books, Certificate of Competencies (COC), GMDSS Radio Operator Certificates (ROC/GOC/REO), STCW Certificates and Medical Fitness Certificates are granted a general extension of validity up to 31.12.2020 without any further application or approval processes.

TUVALU

MC-2/2020/1 Extension of Seafarers employment agreement service period and Certificates of Endorsement due to COVID-19

MC-4/2020/1 Managing Statutory Surveys and Certificates, ISM, ISPS, MLC 2006 and FSI during COVID-19

UKRAINE

No. 2758/46/12-21: Measures adopted and enforced by Ukraine in response to COVID-19

Includes extension up to 31 December 2021 from the date of expiry on the validity of seafarers certificates.

It should be noted that LR is not authorised by Ukraine.

UNITED ARAB EMIRATES

Administration has issued Circular No 06/2020 relating to extension of Seafarers Certificates.

UNITED KINGDOM

United Kingdom - Covid-19 contingency Plan guidelines v1

Information on joining and repatriation of seafarers, exemptions to the safe manning document, seafarer certificates, validity of seafarer certificates, extension of vessel surveys and certification.

UK - MIN 612 Amendment 4 Coronavirus (COVID-19)

The survey and certification of UK vessels.

Revised Medical Certificate Policy due to COVID-19 pandemic

MIN 611: Guidance and Information To Follow In The Event of COVID-19 Outbreak Impacting UK Seafarer Services

This MIN provides guidance and information on best practices in the event of significant impact to essential Seafarer Training and Certification services delivered by the Maritime & Coastguard Agency (MCA).

Extension to Seafarers certification

Details of extensions to the validity of certificates of between 6 and 12 months depending on type.

MIN 622 (M+F) Coronavirus (COVID-19)

Use of alternative measures for the completion of surveys on internationally trading UK registered ships.

MIN 623 (M+F) Coronavirus (COVID-19)

UK approach to a phased return to survey and certification activity

For the latest information please visit the UK Marine and Coastguard Agency website.

UNITED STATES

The USCG have issued:

MSIB-09-20 regarding Vessel Inspections, Exams and Documentation

MSIB-14-20 regarding Ballast Water Management Extensions due to COVID-19.

USCG issued the attached letter on 10/11/2020 extending the previously provided guidance to Recognized Organizations (ROs) for ship operations impacted by COVID-19 global restrictions and to clarify areas where needed.

VANUATU

Letter of Comfort (01 April 2020) – ISM internal audits and ISM/ISPS/MLC verifications and Letter of Comfort (14 September 2020) – ISM internal audits.


Extensions related to ISM, ISPS and MLC verifications are authorized on a case by case basis. The request is to be submitted by the RO/RSO.


Requests to extend statutory surveys due to the pandemic situation are to be submitted by the RO with the procedures/survey requirements to be applied to grant the extension. The Administration accepts remote surveys provided that the procedures are submitted for review prior to the survey.

Fleet Safety Letter 123120.GEN (31 December 2020) – Coronavirus and Seafarers Employment Agreement (SEA).

Letter of Comfort (31 December 2020) – Extension of Merchant Mariner Credential Endorsements and Medical Certificates

Updated guidance can be found on the Vanuatu Maritimes Services website: https://www.vanuatumaritimeships.com.

VIETNAM

Technical Information on Sea-Going Ship 018TI/20TB

- Technical Information on Sea-Going Ship 018TI/20TB dated 23/3/2020 Provides instructions for the extension of certificates and postponement of surveys and audits where it is not possible to attend the vessel due to COVID-19.

- Applications are to be made by the Owners or Ship Managers to Flag (VR).

- Flag’s agreement may be given the extension/postponement not exceeding 90days.

11/TB The extension of the ships existing statutory certificates and the extension or postponement of the surveys, audits or inspections for Vietnamese flagged ships in situations of force majeure due to COVID-19 pandemic

Seafarers Certification (Aug 2020)

The validity of seafarers certification is extended to 31 December 2020.

Coronavirus – SERS business operations update

We would like to reassure our clients that LR’s Ship Emergency Response Service (SERS) will continue to provide the same level of support that you are used to throughout the COVID-19 pandemic, responding in the usual manner to any emergency that your ships may face. Please use the SERS 24-hour emergency numbers to do this.

If you have any questions, please email sers@lr.org.

LR Guidance: Survey activity during the Coronavirus outbreak.

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